Office Manager


Salary:

$50,000.00 to $55,000.00 per year

Location:

WASHINGTON, DC

Date Posted:

May 17, 2019

Employment Type:

Full-time

Job Reference:

04510-0010942215

Staffing Area:

Full-Time Accounting & Finance


Description
My client is an international consulting firm seeking an Office Manager to oversee their DC location. This is an ideal opportunity for an Office Manager to capitalize on their administrative and IT skills.

Please email your resume or contact Ashley Cross for a confidential inquiry. [email protected] or contact through LinkedIn.

The ideal Office Manager will be responsible for:

? Prepare and set-up video and audio conference call facilities for staff meetings and other cross-office meetings
? Provide support to staff in DC Office. This may include: ? Assist with graphics, formatting, and proofreading ? Assist with planning, coordinating and organizing meetings, teleconferences and video conferences ? Making flight or hotel bookings when travel agent or staff are unable to do it ? Getting travel visas/Renewing passports ? Document production and delivery. This may include printing, copying, and binding documents produced in the office, liaising with printing companies in Washington to ensure documents are produced to the required standard when document production is outsourced, and sending documents to clients or associates by email, mail, or courier to ensure timely delivery
? Assist in electronic filing and archive system maintenance
? Assist in the preparation and distribution of weekly staff meeting notes.
? Maintain an efficient, neat, organized, and attractive reception, kitchen, and general office area ? Following all procedural checklists
? Maintain all office and kitchen supplies as necessary
? Ensure that all incoming and outgoing mail and couriers are dealt with promptly and on time to meet deadlines
? Operate the telephone systems, directing calls to appropriate individuals as outlined in the reception manual
? Ensure that printers and copiers are fully supplied with paper, and toners changed when appropriate
? Create and maintain central records of all service providers to the Washington Office (for example, mail, courier, fax, copiers, printing and binding, office suppliers, and so on) when needed
? Assist with updating and maintaining telephone lists and contacts database (via MS Outlook) as required.
? Assist the CEO in the following ways ? Diary management including extensive meeting scheduling and travel bookings where necessary ? Ensuring the CEO knows about, and attends meetings in a timely fashion ? Ad hoc tasks as required to assist the Executive Assistant to the CEO. HR Support (15%)
? Support HR Manager with screenings and scheduling interviews, exercises etc.
? Update and maintain recruitment tracker, ensuring the recruitment process is followed according to our policies
? Assist with ensuring that HR-related information on internal and external websites is correct and complete at all times i.e. job descriptions posted on company website, recruitment agencies, etc.
? Support HR Manager with New Hire induction scheduling, and scanning of paperwork.
? Assist with providing staff with all necessary work station equipment?setting up a spare laptop, wireless connections, etc.
? Knowing where the wireless access point is and how to restart it, and also the cisco router (internet connection router) ? Following details instructions and walk through provided by OA
? Knowing how to use the local administrator account (username and password stored in a file called INFO on everyone?s desktop)
? Knowing how to locate and direct staff to IT Knowledgebase in SharePoint General Approach to Office Duties and Responsibilities
Requirements
The ideal Office Manager will possess:
? Bachelor?s degree with average 3.0 GPA
? 2-3 years? experience working in administrative support role
? Proficiency in Office Suites, particularly in Word, Outlook, and PowerPoint


Please email your resume or contact Ashley Cross for a confidential inquiry. [email protected] or contact through LinkedIn.
Robert Half Finance & Accounting, the world's leader in specialized financial staffing, provides exciting full-time opportunities in the areas of accounting, bookkeeping, finance, audit, taxation and more. We pioneered the professional staffing industry, and we've been successfully matching professionals with employers since 1948. Our proven proprietary processes, along with our relationships in 325 locations worldwide, allow us to provide you unparalleled access to exciting career opportunities. But don't take our word for it. Our company has appeared on Fortune® magazine’s list of “World's Most Admired Companies” since 1998, and 9 out of 10 of our customers would recommend our service to a colleague.

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Washington DC

1401 I Street NW
Suite 400
Washington, DC 20005
us
202.626.0280
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