Office Manager


$22.80 to $26.40 per hour


San Mateo, CA

Date Posted:

October 13, 2017

Employment Type:


Job Reference:


Staffing Area:

Office & Administrative

OfficeTeam is looking for a highly-skilled Office Manager/ HR Admin to join a reputable company based in San Mateo, California. Are you ambitious and looking to grow your career? Then this role may be for you. The Office Manager position is a short term temporary employment opportunity.
HR Responsibilities:
• New employee Onboarding – walking new employees through their Bamboo HR electronics paperwork and checklist and introducing them to hiring manager, IT, other staff, etc.
• Provide training to staff, including:
o General office safety
o Using BambooHR (Company directory, personal information, PTO request balance/calendar view, overview of performance review system, training logs)
o Filling out expense reports
o Review of company policies and handbook (aka Confluence Policies)
• Receive and respond to and/or elevate employee complaints or concerns
• Administer BambooHR – send reminders, check status, ensure people are doing their performance reviews, elevate concerns to their supervisors and beyond if they are not. Administration includes:
o Performance review system
o Administer training tracking system
o Paid Time Off (PTO) tracking system
o Employment paperwork
o Onboarding and Offboarding
• Administer Maxwell Health for Health Insurance Benefits
• Assist IT in asset tracking for employees
• Track and perform necessary employer-side paperwork for worker’s compensation insurance, including filings, claims and renewal
Facilities Responsibilities:
• Manage utilities including water, sewer, garbage, recycling, electrical, landscaping, janitorial, etc
• Manage repairs and maintenance at facilities and keep us in compliance with lease requirements and our clients health and safety policies
• Manage office and break room supplies – buying, adjusting amounts/types of supplies based on office needs
• Plan for and order and pick up Friday lunches
• Plan for meals and refreshments for other meetings as needed
• Plan and organize office parties, including the Holiday party and other office festivities
Executive Assistant Responsibilities:
• Help CEO (and other leadership as you are available) with:
o meeting setup
o basic office work – scans, copies, printing, aggregating
o shipping and mailing as needed (e.g., Fedex for office and CEC)
o greeting visitors
o managing incoming calls and VM for central number
- 3+ years of job related experience
-Willing to train on Bamboo for the right candidate
- 1+ year(s) in a supervisory role preferred
- Solid understanding of ordering office supplies and equipment
OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.

Apply for this job now or contact us today at 888.981.6731 for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

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San Mateo, CA

1850 Gateway Drive Suite 200 San Mateo, CA 94404 650.286.0927