Sr. Legal Secretary


Salary:

DOE

Location:

San Francisco, CA

Date Posted:

May 10, 2019

Employment Type:

Full-time

Job Reference:

00410-0010928439

Staffing Area:

Legal


Description
Are you ready to #levelup in your Legal Secretary Career? Your career will grow and thrive at this firm!

Salary is commensurate with experience, but they are looking for someone who is at a Senior level and thus the pay rate is up to $100k along with an exceptional benefit package. Only highly qualified candidates who match the job description below will be considered and the process will be expedited as they are hiring now!

Position Title: Legal Secretary ? Corporate Litigation
Position Summary: Provides high level assistance to a Shareholders and Associates as assigned to ensure client demands are met and timely, accurate completion of projects and tasks. Tasks include document processing and editing; preparing financial transaction closing sets, managing travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, faxes and e-mails; maintaining and updating client files and other tasks.
Responsibilities:
? Uses word processing and document management software (Microsoft Office 2010, including Excel, Workshare Compare, DM, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda and legal materials
? Establishes and maintains paper and electronic client and administrative files, calendars and time records in compliance with current firm policies
? Interacts daily with departments within the Firm to facilitate highest possible support to the Shareholder and clients
? Coordinate all aspects of the deadlines for the Shareholder?s workload; provide reminders on work product that is due; act as gatekeeper on incoming work; follow up on meetings attended (both with internal and external contacts)
? Develops and maintains structures for internal group meetings and communications within the firm
? Monitors tasks delegated by the Shareholder to associates and paralegals and confirms that work is completed by agreed upon deadlines
? Prepares attorney expense reports, chargeable and non-chargeable time entries and client billings;
? Maintains Shareholder calendar and organizes travel, events, etc. for Shareholder
? Prepares the Shareholder for all internal/external meetings
? Answers, screens and places phone calls
? Opens, reads and routes incoming mail
? Manages Shareholder email account including assistance with culling email and filing in the firm Records Management system (VP Records).
? Manages current materials for business development purposes and works in conjunction with the Marketing Department on preparation of business development and marketing events and projects
? Prepares papers and correspondence of a legal and non-legal nature
? Transcribes dictation
Requirements
Top Keys:
? Strong knowledge of corporate transactional, closing processes, and Legal terminology
? Knowledge of e-filings and California and Federal Court procedures preferred
? Advanced proficiency in MS Word and formatting documents with a minimum typing speed of 65 words per minute
? Ability to work well under pressure and solve problems quickly and effectively.
? Ability to solve problems quickly and effectively
? Experience with effective management of tasks and projects and presentation skills
? Ability to read, interpret and follow instructions
? Ability to work core business hours of 9:00 am ? 5:00 pm with flexibility for overtime, as required
? Personable and professional with strong organizational skill set
? Able to prioritize tasks in a high-pressure environment

Education and Experience:
? Thorough knowledge of corporate transactions and closings, with at least five (5) years of experience in this area.
? Minimum of five (5) years of experience working with a Shareholder and supporting a team of at least three (3) attorneys.
? High School diploma or equivalent

#careers #lawfirm #lawjobs #career growth #levelup #careergoals #newjob

Business Commercial Law, Closing, Contracts, Court Filing, Courts - Federal, Courts - State, Deposition, Deposition Summary, Document Production, Drafting, Employment Law - Employer, Federal Court, Legal Files, Legal Knowledge, Legal Writing, Litigation, Finance, Red Lining
Located in major North American and global markets, Robert Half Legal is the premier provider of legal staffing and consulting professionals on a full-time, project, and temporary basis, serving both law firms and corporate legal departments. We also provide project and e-discovery teams and workspace for a wide range of initiatives, including litigation support, M&A and document review matters. Our dedicated teams' industry experience allows us to quickly match skilled legal professionals with the best available jobs. We offer challenging opportunities, competitive compensation and benefits, and skills-enhancement training.

Our parent company, Robert Half, has appeared on Fortune® magazine’s list of “World's Most Admired Companies” since 1998. Call your local Robert Half Legal office at 888-490-5592 to discover more about this position. Apply for this job now or contact our branch office for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Equal Opportunity Employer M/F/Disability/Vet

By clicking 'Apply Now' you are agreeing to Robert Half Terms of Use.


San Francisco, CA

50 California Street
10th Floor
San Francisco, CA 94111
us
415.982.2001
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