Practice Assistant needed for a Busy AM100 Law firm


Salary:

$70,000.00 to $95,000.00 per year

Location:

San Francisco, CA

Date Posted:

May 3, 2019

Employment Type:

Full-time

Job Reference:

00410-9501891573

Staffing Area:

Legal


Description
Are you looking for a new and exciting role in the legal field?

Come join this global firm where you will work with an exceptional team. Breakfast and Lunch everyday and Bonus + Perks! There are three positions available, but the interviews have gone very well and we need one more person for this role!

Qualifications Requirements:

The ability to work the core business hours of 9:00 am - 5:30 pm with flexibility for overtime, as required. Must have 2+ years of executive secretarial or legal secretarial experience in the corporate area. Advanced proficiency in MS Word and formatting documents with a minimum typing speed of 55+ words per minute required. Adobe, PowerPoint and Excel experience are a plus. High School Diploma required. Bachelor?s degree preferred.
Requirements
1. EA skills set with knowledge of Courts
2. TOC?s, calendaring, scheduling, and communication with courts (State Federal)
3. Need ?Forward Thinkers, with Good Attitude and detail oriented
4. Anticipatory ? someone that is partnering with the attorneys and being pro-active
5. Tech savvy
6. Must know Word, and be able to format pleadings, make edits, insert TOCs and convert to PDF

Essential functions include those set forth below.?Other duties may be assigned. Regular attendance is an essential function of the job.

Administrative Support:?Processes conflict checks and New Client/New Matter forms (KENI); enters time (Carpe Diem); processes expense reports (K E Expense/Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; maintains attorney/paralegal calendars (Outlook Calendars).?Conducts internet research as directed by attorneys.
?
Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center/Catering (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc.

Document Preparation:?Uses word processing and document management software (Microsoft Office 2010, including PowerPoint Excel, Workshare Compare, Adobe, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials.? In conjunction with the preparation of such documents, the Practice Assistant is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials.? Transcribes dictation, minutes of meetings or taped records of conferences and meetings.?

File Maintenance:?Establishes and maintains paper and electronic files in compliance with current firm policies utilizing the Firm?s LegalKEY system and Document Management System.

Customer/Client Service and Teamwork:?Provides assistance to other Practice Assistants within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals.? Fosters professional, cooperative and supportive relationships with peers, superiors and clients.? Anticipates and identifies clients?/colleagues? current and future needs.? Shares information and offers ideas and solutions in a team environment.?

Professional Demeanor:?Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements.? Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues.? Performs complex practice assistant?activities which may be highly confidential and sensitive, and require discretion and diplomacy.
Reporting Relationships:?Reports directly to the Practice Assistant Manager. On a day-to-day basis, works primarily under the direction of an assigned group of Attorneys and/or Paralegals.? In addition, works in a team situation with Practice Assistants to most effectively and efficiently meet Firm/client needs.
Located in major North American and global markets, Robert Half Legal is the premier provider of legal staffing and consulting professionals on a full-time, project, and temporary basis, serving both law firms and corporate legal departments. We also provide project and e-discovery teams and workspace for a wide range of initiatives, including litigation support, M&A and document review matters. Our dedicated teams' industry experience allows us to quickly match skilled legal professionals with the best available jobs. We offer challenging opportunities, competitive compensation and benefits, and skills-enhancement training.

Our parent company, Robert Half, has appeared on Fortune® magazine’s list of “World's Most Admired Companies” since 1998. Call your local Robert Half Legal office at 888-490-5592 to discover more about this position. Apply for this job now or contact our branch office for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Equal Opportunity Employer M/F/Disability/Vet

By clicking 'Apply Now' you are agreeing to Robert Half Terms of Use.


San Francisco, CA

50 California Street
10th Floor
San Francisco, CA 94111
us
415.982.2001
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