Receptionist/Administrative Assistant


Salary:

$18.00 to $23.00 per hour

Location:

Pleasanton, CA

Date Posted:

April 24, 2019

Employment Type:

Temporary

Job Reference:

00380-9501875047

Staffing Area:

Office & Administrative


Description
DESCRIPTION
Under general supervision, to perform responsible, varied, and occasionally confidential administrative assistance to a department head and associated professional staff; and to perform related work as required.

EXAMPLES OF DUTIES
1. Types a wide variety of drafts and final documents, including confidential materials, from written materials, instructions and notes; proofs completed materials for accuracy, completeness, format, compliance with requirements, and appropriate English usage; composes and types routine correspondence.
2. Receives and screens visitors and telephone calls; provides factual information which may require the interpretation of policies and procedures; takes messages.
3. Develops clerical procedures, forms, systems, etc., to meet department needs; creates, organizes and maintains various departmental files, records and resource materials.
4. Opens, sorts, screens and distributes incoming mail, attaching pertinent backup materials; prepares outgoing mail.
5. Maintains calendars, schedules appointments and arranges meetings.
6. Monitors and orders office supplies.
7. Coordinates or performs the preparation, compilation, reproduction and distribution of various documents and reports e.g. assists with copying and collating of monthly Board Agenda.
8. Performs various errands, such as document pickup/delivery.
9. Performs a variety of administrative tasks specific to assigned department, such as data input and retrieval, record keeping/tracking of department-related financial data, processing of forms and documents, etc.
MINIMUM QUALIFICATIONS

Either I

The equivalent of one year of experience in the class of Clerk II or an equivalent or higher-level clerical class in the Alameda County classified service (non-classified includes District Attorney?s Office, Hospital Authority, and the Consolidated Courts) that requires a typing proficiency level of not less than 40 wpm.

Or II

The equivalent of two years of full-time experience in responsible clerical work which has provided the required knowledge and abilities.

KNOWLEDGE AND SKILLS
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the ?Examples of Duties? section of this specification.

Knowledge of:
? Modern office practices and procedures, including business correspondence and record-keeping systems.
? Modern office equipment operation, including computers and word processing software.
? Correct English usage, including spelling and grammar, business letter writing and proper format for typed materials.

Ability to:

? Type with speed and accuracy at not less than 55 wpm.
? Operate computer equipment and software, as well as standard office equipment.
? Compose correspondence, reports or other materials from brief oral or written instructions.
? Establish systems for and maintain accurate files and records.
? Identify and correct error
Requirements
- Good experience with entire Microsoft Office Suite
- Ability to multitask
- Comfortable with a fast-paced and everchanging environment
OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.

Apply for this job now or contact us today at 888-490-4154 for additional information.

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Pleasanton, CA

4309 Hacienda Drive
Suite 360
Pleasanton, CA 94588
us
925.847.9670
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