Sales Administrative Assistant


$22.00 to $26.00 per hour


Palo Alto, CA

Date Posted:

April 26, 2019

Employment Type:


Job Reference:


Staffing Area:

Office & Administrative

Come and work for Robert Half! At Robert Half, we encourage you to explore opportunities for career growth.

Robert Half is looking for a Sales Administrative Assistant to support 2 teams of 4 (8 people total) and the Branch Manager.

This is a direct opportunity, 40 hours week, 7:30am- 4:30pm, 8am- 5pm, or 9am - 6pm

Job Summary
As a member of the Staffing Support team you are responsible for carrying out many of the daily, weekly and monthly operational functions for your division. Staffing Support provides the administrative support necessary to ensure the smooth, efficient functioning of each division.

As a member of the staffing support team, you make a positive contribution to your division by:
-Supports teams with all needs
-Keeps an open line of communication with management
-Processes requests in a timely manner
-Prioritizes requested tasks accordingly
-Communicates with managers and other team members about deadlines
-Generates and analyzes weekly reports
-Communicates with candidates regarding job placement documents
-Gathers necessary documents and approvals to ensure candidates are eligible for placement
-Manages multiple candidate files and processes relating to job placement
-Communicates with upper management and other leaders within Robert Half
-Answers calls and supported other recruiting teams when necessary
-Is willing to learn new ways of doing things and utilizes resources
-Works with different people and personalities on a daily basis

-Complying with RHI Processes.
-Accepting and completing assigned support functions with integrity and within the specified time frames.
-Effective organization and prioritization of tasks and completion of objectives.
-Acknowledgement of divisional needs and initiation of appropriate action to resolve them.
-A willingness to work collaboratively with co-workers to accomplish tasks and projects.
-Flexibility in addressing multiple agendas.
-Your ability to multi-task in a fast paced environment.

RHI recognizes that there are various ways in which Staffing Support responsibilities and duties are managed/distributed in order to accommodate business needs however the following standardized position overviews best describe position levels and included relationship-development responsibilities.

Activities for this position may include some or all of the following, depending on branch size:
-Acts as the first point of contact for all incoming telephone calls as well as office visitors. Ensures that candidates fill out the appropriate paperwork and coordinates testing.
-Acts as the primary support person for a team of Staffing Professionals and other branch office personnel. This includes taking the candidate calls, scheduling interviews, sending letters acknowledging application/interview, entering candidate information into Salesforce: sales reports, ordering business cards and marketing materials, etc. In some offices, may support the Branch Manager and handle various items such as vendor and property management calls, expense reports, etc.
maintaining compliance in regards to record keeping (purging files, making sure we only have up to date physical copies)
-Updating the i9 system

If interested and, please send your resume in WORD format to: [email protected]
-Bachelor's degree preferred, or comparable prior administrative assistant experience
-Microsoft Office Suite: Outlook, Word, Excel, OneNote
-Salesforce a plus
-2+ years of experience with human resources assistant experience
OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.

Apply for this job now or contact us today at 888-490-4154 for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

© 2019 OfficeTeam. A Robert Half Company. An Equal Opportunity Employer M/F/Disability/Veterans.

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Palo Alto, CA

3000 El Camino Real
Palo Alto Square Suite 250
Palo Alto, CA 94306
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