Administrative Assistant


$70,000.00 to $80,000.00 per year


Palo Alto, CA

Date Posted:

June 14, 2019

Employment Type:


Job Reference:


Staffing Area:

Office & Administrative

Our client is one of the leading real estate investment and advisory firms. We are partnering with them to help them find an exceptional Administrative Assistant to support a Sr. Managing Director and office located in Palo Alto. The position consists of two primary components: office and personal support. The ideal candidate will thrive in a high-pressure, fast-paced and polished environment.

? Provide administrative support to senior level executives helping them to manage day-to-day operations.
? Schedule appointments; maintain calendars and coordinate/book meetings on and offsite.
? Make travel arrangements for domestic and international travel.
? Serve as contact to people inside and outside of company.
? Possible miscellaneous duties including assisting with property management, bank deposits, dry cleaning, ordering/picking up gifts, etc.
? Maintain and manage the team?s client database, including data entry/manipulation, reporting and query management.
? Complete all required paperwork for new listing activation, closings and related booking statements.
? Complete expense reports for travel/proposal/client entertainment reimbursement from firm.
? Manage corporate bank accounts.
? Maintain and manage relationships with various vendors and service providers.
? Coordinate and schedule client entertainment events.
? Coordinate the mailing of team marketing materials such as brochures, postcards, client holiday cards and gifts.
? Prepare, print and send various communications including executive letters, update letters, confidentiality agreements, offer summaries, etc.
? Excellent communication skills, both oral and written
? Excellent organizational skills, particularly project and time management
? Ability to handle high-level, confidential information with discretion
? Ability to be flexible in a fast-paced, ever-changing environment
? Ability to work independently and under minimal supervision
? Ability to work and thrive in a team environment where high expectations are the norm
? Solid analytical, problem solving, and training skills
? Ability to see a need and have confidence to take initiative to make opportunity a reality
? Positive, can-do attitude
? Strong work ethic
? Efficient and punctual
? Experience in administrative positions in a corporate setting a positive but not a requirement
OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.

Apply for this job now or contact us today at 888-490-4154 for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

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