Administrative Assistant


Salary:

$16.00 to $19.00 per hour

Location:

Newport Beach, CA

Date Posted:

April 19, 2019

Employment Type:

Temporary

Job Reference:

00350-9501863145

Staffing Area:

Office & Administrative


Description
OfficeTeam is looking for an Administrative Assistant that will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. They should possess excellent organizational skills, the ability to effectively handle multiple priorities and a strong work ethic. Candidates who are organized, disciplined, professional and are passionate about their work should apply.
Specific Duties and Responsibilities:
* Greet and provide assistance to all visitors, always ensuring a great first impression
* Answer, screen and forward incoming phone calls while providing basic information and solutions as appropriate
* Maintain security at the site by following procedures and controlling access
* Maintain professional, creative, and inspiring office environment by overseeing and keeping the kitchen, conference rooms and offices tidy and organized during the day
* Order and restock necessary materials and supplies for the kitchen, bathroom, conference rooms and offices
* Provide administrative support to the Executive Assistant with Executives administrative needs
* Assist with travel arrangements for executives
* Develop tools and policies to aid in smooth office operations
* Coordinate manage new hire checklist
* Coordinate meeting catering requests
* Manage and sort daily mail
* Assist with shipping domestic and international packages via FedEx, UPS, USPS etc.
* Assist with administrative requests as necessary and support day to day office operations
Requirements
* HS Diploma Required, Some College (and/or Bachelor degree) Preferred
* Minimum 4 years relevant experience and has worked in a similar role
* Professional courteous demeanor
* Proficient with Microsoft Office Suite
* Experience with managing multiple email distribution lists, electronic file organization including file sharing, scanning, copying and printing
* Demonstrated ability to multi-task and prioritize work with strong attention to detail, even with frequent interruptions.
* Highly proactive. Takes ownership to anticipate needs and adept at managing up and across the organization to ensure work is completed in a timely and accurate manner.
* Customer service focused, takes initiative to add value, and collaborates in a manner that holds team success top-of-mind.
* Strong organizational, project management and problem-solving skills
* Great attitude; hardworking, positive, team-oriented, empathetic/strong understanding of people/teams
* Quick learner with ability to understand new concepts and eventually add suggestions for improvement
* Ability to work in a fast-paced environment and meet deadlines
OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.

Apply for this job now or contact us today at 888-490-4154 for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

© 2019 OfficeTeam. A Robert Half Company. An Equal Opportunity Employer M/F/Disability/Veterans.

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