8 results for Hk Listed Mnc Senior Office Administrator 30k in Kwun Tong

Administrative Assistant- Private Equity 30k The CompanyA leading PE firm with a solid presence in Asia is seeking to hire an Administrative Assistant to join its Asia team. This position is responsible to provide high standard of administrative support whilst working alongside Office Manager/Executive Assistant to Relationship Managers The Role<ul><li>Book flights, accommodations and transportations for intensive schedule of business trips and roadshows</li><li>Process, consolidate and reconcile expenses in accordance with firm's expense policy</li><li>Assist with scheduling calls and meetings in multiple complex diaries across global time zones</li><li>Arrange materials printing and shipments for roadshows in timely manner</li><li>Coordinate and manage company events when required (i.e. external networking events and offsite)</li><li>Maintain cleanliness and tidiness of office/pantry</li><li>Order and maintain office/pantry supplies</li><li>Arrange breakfast and lunch ordering for meetings</li><li>Check postbox in daily basis</li><li>Respond to phone calls and emails in timely and professional manners</li><li>Assist with coordination with office contractor/vendors when required</li><li>Provide seamless absence cover for the team for Office Manager/Executive Assistant when required</li><li>Perform ad-hoc administrative support and general duties when required (i.e. scanning, photocopying, printing, binding documents, data entry and filing)</li></ul> Your Profile<ul><li>3 years of experience as an administrative assistant, preferably in Private Equity, Asset Management, Banks, Insurance and Finance related industries</li><li>Excellent team player with good organizational skills and the ability to work in fast-paced environment</li><li>Conscientious and able to demonstrate good levels of accuracy and strong attention to details</li><li>Fluent in English and Korean, Japanese and Cantonese is a plus</li><li>Excellent written and verbal communications skills are required</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook), previous experience of Salesforce will be ideal</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013204394By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TWVsaXNzYS5MYXUuOTMzMDMuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">

Receptionist & Office Administrator (PT, 3-4 days / week, MNC) The CompanyOur client is a reputable Investment Company and they are looking for a part time Receptionist & Office Administrator on part time basis. The Role<ul><li>Perform receptionist duties such as coordinating meeting room bookings, maintain the cleanliness of meeting rooms</li><li>Assist with daily office administration tasks such as access card/ ID badge record keeping</li><li>Manage company inventory and procurement, including stationery, pantry supplies, and emergency items, to maintain office order</li><li>Submit expense reports and accounts payable to finance</li><li>Assist with travel arrangement and provide backup support for personal assistants as required</li><li>Assist in managing local projects and maintain governance structure</li></ul> Your Profile<ul><li>Bachelor Degree in Business Administration or related discipline</li><li>With relevant years of experience in office administration and receptionist </li><li>Proficient in written and Spoken English, Mandarin and Cantonese</li><li>Excellent communication skills, detail oriented and multi-task</li><li>Immediate Available is preferred</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013110707By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/R2lnaS5MZXVuZy4xNzA1OS4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">

Personal Assistant (Financial Services) The CompanyOur client is a leading investment group in Hong Kong, and they are currently looking for a Personal Assistant to support the senior management. The Role* Provide full range of professional and high quality administrative and secretarial support on personal and family affairs for senior management and the family * Manage executives' calendars, including scheduling and coordinating appointments, meetings, and events * Handle itineraries, flight and hotel arrangements, visas and forex processing for the team * Coordinate and administer the logistics associated with the board meetings * Provide assistance on presentation materials preparation * Track business expenses and prepare expense reports * Assist in office administration duties Your Profile* Bachelor's degree holder * Minimum 5 years of experience in secretarial and/or administrative experience * Proficient in all aspects of Microsoft Office (especially Excel, PowerPoint and Outlook) * Detail-minded and works with a high degree of accuracy * Effective communication skills are key (written and verbal) * Fluent in spoken and written English, Cantonese and Mandarin Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference no: 67010-0013106637By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TWljaGFlbC5MZWUuNTk3OTQuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">

Expanding hedge fund - Personal Assistant (up to 40K) The CompanyOur client is a Hong Kong-based fund house led by an industry veteran with extensive experience in managing prominent investment firms. The Role<ul><li>Administrative and Secretarial Support: Provide comprehensive support to a senior executive, including:</li><ul><li>Personal and Household Management: Oversee personal and family household matters.</li><li>Travel and Scheduling: Arrange travel, coordinate meetings, and manage calendars.</li><li>Household Staff Management: Hire, manage, and coordinate with household staff.</li><li>Business Correspondence: Handle business communications.</li><li>Research and Projects: Conduct research for family projects.</li><li>Ad-Hoc Tasks: Perform other duties as assigned.</li></ul><li>Office Administration:</li><ul><li>Record Keeping: Maintain files and records.</li><li>Office Environment: Ensure upkeep and maintenance of the office space.</li><li>Supply Management: Manage office supplies.</li><li>Visitor Reception: Greet visitors and guests.</li></ul></ul> Your Profile<ul><li>Education: A University Degree holder is required.</li><li>Experience: Minimum 3 years of relevant experience as an assistant handling both personal and business matters for senior executives, preferably for business owners. Project Management experience, including renovation projects, is preferred.</li><li>Technical Skills: Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint).</li><li>Language Skills: Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Personal Qualities:</li><ul><li>Proactive and mature with strong organizational and time management skills.</li><li>Strong sense of ownership and responsibility.</li><li>Ability to work well under pressure.</li><li>Creative problem solver with strong multi-tasking and prioritization skills.</li><li>High professional standard of integrity and confidentiality.</li></ul></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013176864By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjQyMzk2LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">

Executive Assistant The CompanyOur client is a leading asset management firm in Hong Kong and they are currently looking for an Executive Assistant to support the senior management. The Role<ul><li>Manage executives' calendars, including scheduling and coordinating appointments, meetings, and events</li><li>Handle itineraries, flight and hotel arrangements, visas and forex processing for the team</li><li>Coordinate and administer the logistics associated with the board meetings</li><li>Provide assistance on presentation materials preparation</li><li>Track business expenses and prepare expense reports</li></ul> Your Profile<ul><li>Bachelor's degree holder</li><li>Minimum 5 years of experience in secretarial and/or administrative experience</li><li>Proficient in all aspects of Microsoft Office (especially Excel, PowerPoint and Outlook)</li><li>Detail-minded and works with a high degree of accuracy</li><li>Effective communication skills are key (written and verbal)</li><li>Fluent in spoken and written English, Cantonese and Mandari</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013100067By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TWljaGFlbC5MZWUuMTg3MjUuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">

Administrative Executive - up to 35k The CompanyAn established company in the insurance sector is seeking a detail-oriented and energetic Administrative Executive to provide comprehensive support to the agency management team. This role is ideal for someone who is proactive, organized, and enjoys working in a dynamic, people-focused environment. The Role<ul><li>As part of the agency management support team, you will be responsible for:</li></ul><ul><li>Providing secretarial and administrative support, including travel arrangements, calendar management, and document handling for Field Management</li><li>Acting as a liaison between management and agency teams to ensure smooth communication and workflow</li><li>Preparing regular reports and summaries for management review</li><li>Creating presentation materials for internal and external meetings</li><li>Assisting in the planning and execution of agency events and ad hoc projects</li></ul> Your ProfileWe are looking for someone who brings both professionalism and enthusiasm to the role:<ul><li>Minimum 3 years of experience in an administrative or executive support role</li><li>Strong communication and interpersonal skills, with a collaborative mindset</li><li>Excellent time management and coordination abilities</li><li>Organized, mature, and detail-minded with a proactive attitude</li><li>Comfortable working under pressure and meeting tight deadlines</li><li>Proficient in both written and spoken English and Chinese</li><li>Strong command of Microsoft Office applications (especially Word, Excel, and PowerPoint)</li></ul> Apply TodayTo apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013206519By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/S2ltYmVybHkuY2hhbi4xNTE5NC4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">

Agency Contracting and Administration AM/M - up to 55k The CompanyOne of a well-established insurance company in HK is looking for an Assistant Manager or Manager for their Agency contracting and administration department The Role<ul><li>Ensure the seamless and efficient execution of agency contracting services.</li><li>Assist in the development, implementation, and maintenance of operational procedures related to agent contracting and licensing.</li><li>Oversee compliance checks and ensure all agents meet regulatory and company requirements before onboarding.</li><li>Conduct thorough background checks and assessments for new agent applicants to ensure compliance with company policies and industry regulations.</li><li>Monitor and manage compliance-related issues within the agency contracting process.</li><li>Supervise and guide operational staff, ensuring smooth workflow and optimal efficiency.</li><li>Provide training, mentorship, and support to enhance team performance.</li><li>Act as a primary point of contact for agents, addressing inquiries and resolving issues in a timely manner.</li></ul> Your Profile<ul><li>Solid Agency administration, operation or contracting experiences from insurance companies</li><li>Excellent written and verbal communication skills in both English and Chinese.</li><li>Highly organized with a keen eye for detail and accuracy.</li><li>Capable of working independently while managing multiple tasks effectively.</li><li>Ability to perform well under pressure and meet deadlines in a fast-paced environment.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013174897By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/S2ltYmVybHkuY2hhbi4zNjY0Mi4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">

A Leading Corporate Bank-Finance & Admin Assistant-Up to 25k The CompanyMy client is a leading corporate bank and they are looking for a Finance & Admin Assistnat to join the team. The RoleFinance & Operations Responsibilities<ul><li>Invoice Management: Receive and process invoices using SAP Concur, including entering details, uploading images, and allocating cost centers/GL codes. Collaborate with relevant departments for approvals, follow up on payment confirmations, maintain vendor invoice records, and keep the Invoice Log updated.</li><li>eClaims Support: Address staff eClaims issues (cash and corporate card), including filing, generating XML files, instructing the Processing Team for payments, and maintaining the Invoice Log.</li><li>Employee Bank Account Setup: Set up new bank account profiles for employees in the ESS system, maintain static data like monthly FX updates, refresh group limits, and generate monthly/quarterly reports for the Compliance and Finance Teams.</li><li>Vendor Liaison: Serve as the point of contact for external vendors regarding queries and follow-ups. This includes setting up new vendors with bank account details, establishing direct debits, arranging refunds, requesting and sending payment confirmations, and liaising with banks about transactions or autopay issues.</li><li>Third-Party Onboarding: Manage onboarding and offboarding for third-party procurement tasks related to BT and non-client matters. This involves requesting the KYC Team for name screenings, coordinating with the TMD Team to create business profiles in Avaloq, and completing all necessary onboarding assessment forms.</li><li>Data Gathering: Collect and generate data for the monthly claims expense report and carbon emissions report, covering taxi kilometers, paper usage, electricity, and water consumption.</li><li>DPS Signage Compliance: Update and maintain the DPS signage to comply with HKMA requirements.</li></ul> Corporate Services Support<ul><li>Office Management: Oversee general office cleaning, water plants daily at 8 AM, and coordinate quarterly carpet and water tank cleaning.</li><li>Guest Reception: Greet and check in/out guests.</li><li>Conference Room Oversight: Manage conference room reservations and ensure they are tidy.</li><li>Phone Support: Answer calls from the general line.</li><li>Courier and Mail Services: Arrange courier services and handle incoming and outgoing mail.</li><li>Event Management: Assist with organizing events, including monthly lunch gatherings and celebrations for Chinese New Year and Christmas, as well as other ad hoc events.</li><li>General Assistance: Provide support for any matters related to the responsibilities of the Finance & Operations team head.</li></ul> Your Profile<ul><li>Degree in accounting or finance from a good university</li><li>2 years relevant experience in Hong Kong</li><li>Good written and spoken English, fluent spoken Chinese</li><li>Sensitive of numeric, able to learn, passionate, and flexible personality is preferred</li><li>Team player with "can-do" & "willing to learn" attitude.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013199114By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QWxleC5MYXcuNjEwOTYuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">