<p>We are looking for a highly organized and proactive Administrative Assistant to join our client in Toronto, Ontario. This long-term contract position is ideal for someone who thrives in a fast-paced environment and enjoys providing essential support to ensure smooth office operations. The successful candidate will play a key role in managing administrative tasks, maintaining office organization, and supporting team members with a variety of responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Maintain an orderly and well-stocked office environment by monitoring supplies and placing orders as needed.</p><p>• Provide front desk coverage, including greeting visitors, answering calls, and handling deliveries with professionalism and courtesy.</p><p>• Coordinate meetings and events by managing room setups, catering arrangements, and other logistics.</p><p>• Assist in preparing documents, scheduling appointments, and managing team calendars to ensure efficient operations.</p><p>• Liaise with vendors to track orders, follow up on deliveries, and handle expense documentation.</p><p>• Support onboarding processes by preparing materials for new hires and coordinating workstation setups with IT.</p><p>• Assist with office maintenance tasks, including repairs, reconfigurations, and communications with building management.</p><p>• Help organize and execute office-wide initiatives such as charity events, staff functions, and compliance-related activities.</p><p>• Take on additional tasks and projects to support the office and team as needed.</p><p>• Maintain and update health and safety documentation for the office.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. In this role, you will support daily operations by managing communications, maintaining records, and ensuring smooth administrative workflows. Based in Toronto, Ontario, this position offers an opportunity to contribute to meaningful work in the charitable sector.<br><br>Responsibilities:<br>• Handle inbound and outbound calls with professionalism, ensuring clear and effective communication.<br>• Provide exceptional customer service by addressing inquiries and resolving issues in a timely manner.<br>• Perform accurate data entry and maintain organized records for easy access and retrieval.<br>• Manage email correspondence, responding to messages promptly and escalating issues as needed.<br>• Schedule and coordinate appointments and meetings, ensuring efficient use of time and resources.<br>• Utilize Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, to prepare documents, reports, and presentations.<br>• Support database management tasks, including updating and maintaining information in Raiser's Edge.<br>• Assist in organizing and maintaining an efficient filing system for both physical and digital documents.<br>• Collaborate with team members to streamline administrative processes and enhance efficiency.
We are looking for a dedicated and detail-oriented Administrative Assistant to support our financial planning team in Brampton, Ontario. The ideal candidate will play a key role in coordinating meetings, managing client information, and providing exceptional administrative support. This position is perfect for someone with strong organizational skills and a background in administrative work.<br><br>Responsibilities:<br>• Coordinate and schedule meetings, including annual review sessions with financial planners and clients.<br>• Prepare necessary documents and materials for meetings and ensure all follow-up actions are completed.<br>• Assist in electronically filing tax returns and organizing related documentation.<br>• Maintain and update client information using spreadsheets and other organizational tools.<br>• Handle inbound and outbound calls, providing excellent customer service and addressing inquiries efficiently.<br>• Manage email correspondence, ensuring timely and effective communication.<br>• Perform data entry tasks to maintain accurate records and reports.<br>• Utilize Microsoft Office tools, including Excel, Word, Outlook, and PowerPoint, to complete various administrative tasks.
We are looking for a highly organized and proactive Office Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will play a pivotal part in ensuring smooth day-to-day office operations and supporting various administrative tasks. This is a hybrid position requiring in-office presence Monday to Thursday, with flexibility to work remotely on Fridays.<br><br>Responsibilities:<br>• Oversee daily office operations, including greeting visitors, managing building access, and coordinating office logistics.<br>• Handle global shipping and receiving tasks, including IT equipment, mail, and other office assets.<br>• Maintain office supplies, including kitchen inventory, and organize weekly office lunches.<br>• Support business activities by coordinating meetings, ordering conference materials, and arranging global office bookings.<br>• Manage facilities-related tasks, such as parking arrangements, evacuation plans, and other operational needs.<br>• Ensure first aid certifications are current or obtain necessary training as required.<br>• Provide assistance with marketing and event coordination, including creating badges, ordering promotional materials, and organizing events.<br>• Utilize office tools and software such as Outlook, 365, and CRM systems to streamline administrative tasks.<br>• Process financial duties related to shipping, including managing taxes and ensuring compliance with shipping regulations.
<p>We are looking for a highly organized and proactive Executive Assistant to join our team on a long-term contract basis. In this role, you will provide essential support to senior leadership, ensuring their schedules and tasks are managed efficiently. This position is based in Toronto, Ontario, and offers an opportunity to work in a fast-paced and dynamic environment. Apply now, this great opportunity is exclusively through Robert Half. </p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate complex calendars, scheduling appointments, meetings, and events for senior executives.</p><p>• Arrange and oversee detailed travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare and organize meeting agendas, presentations, and follow-up materials.</p><p>• Serve as a primary point of contact for internal and external stakeholders on behalf of the executive team.</p><p>• Handle confidential information with discretion and maintain a high level of professionalism.</p><p>• Track and organize executive expenses, ensuring timely and accurate reporting.</p><p>• Assist with the preparation of reports, correspondence, and other documentation as needed.</p><p>• Utilize Office tools to create and edit documents, spreadsheets, and presentations.</p><p>• Anticipate the needs of executives and address them proactively to optimize their time and efficiency.</p><p>• Support additional administrative tasks as required to ensure smooth operations.</p>
We are looking for a highly organized and proactive Executive Assistant to provide top-level administrative support to senior leadership in a fast-paced environment. This is a contract position based in Toronto, Ontario, ideal for a detail-oriented individual with excellent communication skills. You will play a critical role in ensuring the smooth operation of daily executive functions, including scheduling, correspondence, and project coordination.<br><br>Responsibilities:<br>• Manage executives’ calendars, including scheduling meetings, conference calls, and appointments.<br>• Coordinate travel arrangements, expense reporting, and reimbursements using tools such as Concur.<br>• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.<br>• Organize and facilitate virtual meetings and webinars using platforms like Cisco Webex Meetings.<br>• Maintain and update CRM systems to ensure accurate tracking of client and project information.<br>• Handle timekeeping and payroll-related tasks using systems like Kronos and About Time.<br>• Act as a point of contact for internal and external stakeholders, ensuring timely communication and follow-ups.<br>• Assist in planning and coordinating events, including preparing agendas and materials.<br>• Monitor and prioritize emails, calls, and other correspondence for the executives.<br>• Support the implementation of administrative processes and tools to enhance efficiency.
<p><strong>About the Role:</strong></p><p> The Executive Assistant will be an indispensable partner to senior leadership, delivering high-level support and overseeing critical functions such as calendar management, board of directors coordination, and documentation of key meetings. The Executive Assistant will be detail-oriented, proactive, and able to handle confidential information with the utmost discretion.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Calendar Management:</strong> Coordinate and manage complex executive schedules, including meetings, events, and travel arrangements. Ensure priorities are expertly aligned and deadlines are met. </li><li><strong>Board of Directors Support:</strong> Act as the primary liaison for communications with the board. Organize meetings, prepare briefing materials, and ensure seamless logistics for board-related activities. </li><li><strong>Minutes and Documentation:</strong> Attend executive meetings and capture accurate meeting minutes and action items. Distribute documentation promptly and manage follow-ups to ensure smooth execution of initiatives. </li></ul><p><br></p>
We are looking for a detail-oriented and proactive Administrative Coordinator to join our team in Toronto, Ontario. In this dynamic role, you will provide critical support across logistics and procurement functions, ensuring smooth operations and efficient task management. The ideal candidate will excel in organization, multitasking, and communication while maintaining a calm and focused approach in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate logistics processes, including preparing shipment documentation such as bills of lading, packing lists, and freight invoices.<br>• Collaborate with internal teams and vendors to manage inbound and outbound shipments effectively.<br>• Organize and maintain both digital and physical filing systems to ensure easy access to important records.<br>• Perform data entry, document formatting, and general administrative support with exceptional attention to detail.<br>• Assist customers by providing updates on order statuses, shipment timelines, and responding to inquiries promptly.<br>• Support cross-departmental projects, including editing manuals and printing technical documents, to facilitate team initiatives.<br>• Manage daily administrative tasks and prioritize competing demands to maintain high-quality deliverables.<br>• Handle sensitive information with discretion and uphold confidentiality standards.<br>• Contribute to the development and improvement of operational workflows by identifying areas for optimization.
We are looking for a dedicated and detail-oriented Court Services Assistant to join our team on a contract basis in Whitby, Ontario. In this role, you will contribute to the efficient operation of our office by processing payments, maintaining case files, and delivering exceptional customer service. If you excel in high-pressure environments and have strong organizational and communication skills, we encourage you to apply.<br><br>Responsibilities:<br>• Process cash payments accurately and reconcile transactions at the end of each shift.<br>• Utilize Moneris Point-of-Sale systems to ensure precise payment handling.<br>• Maintain and update case files using the organization's case management system, ensuring accuracy and security.<br>• Safeguard sensitive documents to prevent loss or errors that may result in legal or administrative complications.<br>• Provide courteous and detail-oriented customer service at the counter, addressing inquiries and resolving issues effectively.<br>• Manage client interactions, including handling confrontational situations with tact and professionalism.<br>• Collaborate with team members to facilitate smooth communication and problem-solving in a fast-paced environment.<br>• Adapt to shifting priorities and workload demands to support overall team objectives.<br>• Assist in processing a high volume of tickets annually while maintaining attention to detail and efficiency.
