We are looking for a dedicated Legal Administrative Assistant to join our team in Vancouver, British Columbia. In this role, you will provide essential support to lawyers by managing legal documentation, coordinating schedules, and ensuring the smooth operation of administrative tasks. This is a fantastic opportunity for someone with a strong background in legal administration to contribute to a dynamic and detail-oriented environment.<br><br>Responsibilities:<br>• Draft, revise, and proofread various legal documents, including lengthy agreements, forms, and correspondence.<br>• Handle file opening and closing procedures, including conducting conflicts checks.<br>• Prepare administrative forms and process cheques for banking purposes.<br>• Conduct real estate title searches and corporate searches as needed.<br>• Oversee the billing cycle by entering lawyer timesheets, preparing invoices, and following up on accounts receivable.<br>• Organize and maintain filing systems, both electronically and manually, to ensure efficient document retrieval.<br>• Coordinate and schedule meetings, ensuring all parties are informed and prepared.<br>• Complete electronic and manual filing tasks to maintain accurate records.<br>• Perform additional administrative duties as required to support the legal team.
<p>Are you an experienced Family Law Legal Administrative Assistant, fluent in Mandarin, looking to join a reputable and collaborative mid-size firm in the heart of downtown Vancouver? Our client is seeking a detail-oriented and proactive LAA to support their busy family law practice.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Keep client files and internal records up to date, including tracking deadlines and important follow-up dates.</li><li>Prepare correspondence and legal documentation from templates with a high degree of accuracy.</li><li>Coordinate and book court appearances, discoveries, hearings, and other litigation-related appointments.</li><li>Liaise professionally with clients, court registries, opposing counsel, and third parties.</li><li>Compile and organize document briefs and supporting materials for ongoing files.</li><li>Provide Mandarin-language support for both written and verbal client communications.</li><li>Assist with billing tasks, including generating invoices, tracking payments, and supporting month-end procedures.</li></ul>
<p>We are working with a leading fire equipment and uniform supplier in Western Canada in search of an Administrative Assistant to Senior Management Team. This is a newly developed position to support approximately 5 individuals with calendar management, day to day operations support, project support, and office facilities management. If you are searching for a dynamic role that offers variety in your day to day, this might be the role for you!</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily office operations, including inventory management, technology needs, and workspace organization.</p><p>• Draft, revise, and format a variety of documents such as correspondence, reports, and presentations..</p><p>• Manage sensitive and confidential information with professionalism, including payroll and HR-related matters.</p><p>• Facilitate onboarding and offboarding processes for employees.</p><p>• Act as the point of contact between senior leaders and both internal teams and external partners.</p><p>• Support financial administration tasks such as expense tracking, budget monitoring, and procurement coordination.</p><p>• Organize and support meetings by preparing agendas, capturing minutes, and managing follow-up actions.</p><p>• Screen and route incoming communications—emails, phone calls, and mail—as appropriate.</p><p>• Maintain digital and physical filing systems to ensure records are accessible and up to date (e.g., SharePoint).</p><p>• Coordinate and manage executive schedules, including appointments, meetings, and travel arrangements.</p><p>• Deliver general operational support including department communications, data entry, customer service, and reception duties.</p><p><br></p><p><br></p>
<p>Our client is a well-established notary public office located in North Vancouver and they are currently seeking a highly detail-oriented and dependable Junior Legal Assistant/Junior Conveyancer to join their notary public office on a part-time basis, with the potential to transition into a full-time role. This position is ideal for someone who is organized, professional, and eager to grow in a legal environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Answer and manage incoming phone calls in a courteous and professional manner</p><p>• Greet and assist clients, creating a welcoming and helpful atmosphere</p><p>• Perform regular bank runs and occasional courier errands</p><p>• Support the notary public and legal team with day-to-day administrative tasks</p><p>• Assist in preparing, reviewing, and organizing legal documents</p><p>• Maintain a high level of confidentiality and accuracy in all work</p><p>• Learn and assist with document management and data entry using ProSuite (experience is an asset but not required)</p>
<p>The BC Principals’ & Vice-Principals’ Association (BCPVPA) is a dynamic professional organization that serves and represents more than 2,700 school leaders across BC’s K–12 public education system. With a mission rooted in advocacy, leadership development, and member support, BCPVPA plays a critical role in shaping the direction and success of educational leadership throughout the province.</p><p><br></p><p>We are seeking an experienced and highly organized Executive Assistant to support our President, Executive Director, and elected Board of Directors. This pivotal role is ideal for a professional with a strong background in executive-level administrative support, a deep understanding of governance, and ideally, experience in the public education or broader public sector.</p><p><br></p><p>As Executive Assistant, you will be the linchpin of administrative operations at the leadership level—supporting decision-makers, managing board governance logistics, coordinating high-level meetings and communications, and ensuring seamless connections with stakeholders across the province. This position requires the utmost professionalism, sound judgment, and a proactive approach to anticipating needs and managing competing priorities.</p><p><br></p><p>Key Responsibilities</p><p>• Provide high-level executive administrative support to the President, Executive Director, and Board of Directors.</p><p>• Coordinate logistics, materials, and scheduling for Board, Committee, and senior leadership meetings.</p><p>• Prepare and distribute agendas, briefing notes, correspondence, and presentation materials.</p><p>• Attend Board and committee meetings to take detailed minutes and manage follow-up on action items.</p><p>• Manage complex scheduling and travel arrangements for the President (including school visits across BC).</p><p>• Liaise professionally with internal and external stakeholders including the Ministry of Education, school districts, and BCPVPA members.</p><p>• Collaborate with the Event Planner to support conferences and special meetings.</p><p>• Maintain governance records and support archiving and documentation procedures.</p><p>• Oversee basic office operations (IT coordination, deliveries, facility support, security).</p><p>• Provide guidance and support to administrative colleagues and contribute to overall team cohesion.</p><p>• Host and manage virtual meetings using Zoom, including breakout room functionality.</p><p><br></p>
<p>The BC Principals’ & Vice-Principals’ Association (BCPVPA) represents and supports more than 2,700 school leaders across British Columbia’s K–12 public education system. With a strong commitment to leadership development, advocacy, and community, BCPVPA plays a critical role in shaping and supporting public education in the province.</p><p><br></p><p>We are seeking a detail-oriented, proactive, and highly professional Administrative Assistant to provide day-to-day administrative support to senior staff and play an essential role in facilitating the smooth operation of internal and external communications, meetings, and documentation.</p><p><br></p><p>This role is ideal for someone who thrives in a collaborative and fast-paced environment, brings a strong administrative foundation, and ideally has experience within the education or broader public sector.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>• Provide comprehensive administrative support to senior leadership.</p><p>• Coordinate internal and external meetings, including preparing agendas, presentations, and meeting materials.</p><p>• Attend committee and staff meetings to take detailed and accurate minutes; track action items and ensure timely follow-up.</p><p>• Manage scheduling logistics and communication for internal teams and external partners.</p><p>• Monitor and respond to email and phone inquiries from members and stakeholders, ensuring timely and professional responses.</p><p>• Maintain member data, update contact databases, and support internal documentation systems and archiving.</p><p>• Assist in preparing briefing materials, reports, and internal correspondence.</p><p>• Manage Zoom meetings, including setup, hosting, and breakout room facilitation.</p><p>• Ensure all communications and records reflect the highest standards of professionalism and confidentiality.</p><p><br></p><p>.</p><p><br></p>
<p>Our client, a Vancouver-based venture capital firm with a dynamic portfolio of mining and resource companies, is seeking a highly organized and proactive Executive Assistant to support two senior leaders: the Corporate Secretary and the Director of HR & ESG.</p><p><br></p><p>This is a unique opportunity to join a collaborative, fast-paced environment where you’ll gain exposure to public markets, board-level operations, and cross-company initiatives within an entrepreneurial and flat-structured team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Executive support to two senior leaders, including calendar, inbox, and meeting management</li><li>Domestic and international travel coordination</li><li>Monthly expense reporting and event support</li><li>Administrative assistance with Shareworks and light HR tasks (e.g., resume screening)</li><li>Involvement in MS Dynamics implementation (HR module focus)</li></ul><p><br></p><p><br></p>
<p>We are working with a top-tier global executive search and leadership advisory firm who is seeking an experienced Executive Assistant to support their Vancouver office. This role combines high-level administrative support with project coordination, client engagement, and communication responsibilities across confidential C-suite leadership mandates.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, client communications, and travel for a senior executive</li><li>Coordinate high-touch search projects and ensure deadlines, deliverables, and compliance are met</li><li>Liaise professionally with global clients and senior-level candidates</li><li>Create and edit confidential reports, presentations, and search materials</li><li>Collaborate with internal consultants, researchers, and a national EA team</li></ul>
<p>Our well-established business law firm client in downtown Vancouver is seeking a detail-oriented <strong>Corporate Paralegal</strong> to support its growing corporate/commercial practice. This role offers a mix of corporate records work and hands-on involvement in transactional files, including mergers and acquisitions, reorganizations, and governance matters.</p><p> </p><p><strong>This is a 14-month contract position with strong potential for a permanent role.</strong></p><p> </p><p><strong>Key Responsibilities:</strong></p><p><strong>Corporate Records Management</strong></p><ul><li>Maintain physical and digital corporate records (BC, federal, and extraprovincial)</li><li>Assist with the transition of records to digital minute books </li><li>Prepare corporate documents and filings using templates and precedents</li><li>Manage updates in the corporate records database</li><li>Coordinate outgoing record packages and couriers</li><li>Respond to email and telephone inquiries from clients and internal team members</li></ul><p><strong>Transactional Support</strong></p><ul><li>Support formation and governance matters for corporations, partnerships, and not-for-profits</li><li>Assist with documentation for M& A transactions, reorganizations, continuations, dissolutions, and joint ventures</li><li>Conduct due diligence reviews of minute books and public records</li><li>Prepare rectification resolutions and due diligence summaries</li><li>Perform BC Online and other registry searches</li><li>Review and format legal correspondence, agreements, and closing documents</li><li>Coordinate execution via DocuSign and assemble digital closing books (manually and through Closing Folders)</li><li>Provide assistance with large-scale transactions and firm-wide projects</li></ul><p><br></p>
<p>Our client, a boutique law firm with a strong focus on serving healthcare professionals, is seeking an experienced Real Estate Paralegal to join their team. This is a fantastic opportunity to be part of a collaborative and client-focused firm that specializes in supporting dentists, physicians, and other healthcare practitioners in commercial and residential real estate transactions.</p><p> </p><p><u>Key Responsibilities:</u></p><p><strong>Commercial Real Estate (60%)</strong></p><ul><li>Prepare and register lending and security documents for banks and financial institutions</li><li>Manage commercial purchases and sales, including strata properties</li><li>Conduct title, corporate, and due diligence searches</li><li>Coordinate closings with lenders, clients, and legal counsel</li><li>Handle trust transactions and post-closing follow-ups</li></ul><p><strong>Residential Real Estate (40%)</strong></p><ul><li>Manage residential purchase, sale, and refinancing transactions</li><li>Prepare and register land title and mortgage documents through LTSA</li><li>Review lender instructions and coordinate mortgage funding</li><li>Liaise with clients, realtors, and financial institutions to ensure smooth closings</li></ul>
