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17 results for Payroll Supervisor in Toronto On

Payroll Administrator We are in search of a Payroll Administrator for our team situated in Toronto, Ontario. Specifically operating within the Real Estate Property/Facilities Management industry, this role offers a long term contract employment opportunity. The chosen candidate will be tasked with numerous responsibilities, including the management of full cycle payroll procedures and maintaining compliance with company policies.<br><br>Responsibilities:<br>• Manage end-to-end payroll operational requirements, including but not limited to payroll journal entries, payroll remittances and filings, payroll reconciliations<br>• Ensure all payroll processes and transactions are executed accurately and in a timely manner<br>• Oversee a team of 3, providing guidance and support where necessary<br>• Handle payroll for a large number of employees within a unionized environment<br>• Use various accounting software systems including ADP - Financial Services, ADP Workforce Now, Ceridian, and Crystal Reports for efficient payroll management<br>• Administer 401k - RRSP and manage accounting functions<br>• Conduct regular audits to ensure compliance and accuracy<br>• Manage commissioning payroll and benefit functions<br>• Maintain a proactive approach and demonstrate excellent communication and customer service skills. Payroll Administrator We are seeking a Payroll Administrator to join our team in Pickering, Ontario. In this role, you will primarily focus on payroll functions, with some involvement in HR tasks. You will have the opportunity to contribute to our team by ensuring the accuracy and efficiency of our payroll processes and HR administration.<br><br>Responsibilities:<br>• Administer payroll for multiple entities on a bi-weekly basis<br>• Oversee the administration of benefits<br>• Track employee vacation and leaves of absence<br>• Prepare offer letters and collaborate with others for review<br>• Maintain meticulous and up-to-date employee files<br>• Collaborate with the Accounting department to ensure accurate financial reporting<br>• Utilize accounting software systems such as Ceridian for efficient payroll processing<br>• Handle monthly commission calculations and entries<br>• Participate in auditing processes as required<br>• Support other accounting functions as needed Payroll Specialist <p>We are offering a contract employment opportunity in Concord, Ontario for a Payroll Specialist. The role involves handling payroll activities for a significant number of employees, working with both salary and commission-based compensation. The successful candidate will be joining a team in the industry, making use of various software systems such as QuickBooks, and Ceridian.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the processing of bi-weekly or monthly payroll for a large number of employees.</p><p>• Ensure all payroll operations, including deductions, benefits, and tax withholdings, are conducted accurately and promptly.</p><p>• Utilize software systems like ADP Workforce Now, QuickBooks and Ceridian to manage and maintain payroll data.</p><p>• Maintain and update employee payroll records, taking into account adjustments, bonuses, commissions, and overtime.</p><p>• Precisely calculate and distribute commission-based pay for applicable employees.</p><p>• Address and resolve payroll discrepancies and employee inquiries in a timely manner.</p><p>• Collaborate with HR and Finance teams to ensure accurate and up-to-date employee compensation data.</p><p>• Uphold the confidentiality of employee payroll information, ensuring data security at all times.</p> Payroll Manager We are offering an exciting opportunity for a Payroll Manager to join our team in Toronto, Ontario. In this role, you will be entrusted with the management of payroll processes and systems, leading payroll-related projects, and ensuring adherence to all relevant legal and ethical standards. You will also be involved in implementing Audit processes, resolving complex issues, and providing effective communication to various stakeholders regarding payroll issues. <br><br>Responsibilities:<br>• Lead the implementation of new payroll processes and systems while identifying areas for improvement<br>• Manage the preparation and submission of year-end employee tax slips or forms, ensuring all government filings are met within deadlines<br>• Uphold confidentiality by adhering to legal and ethical standards<br>• Oversee payroll-related projects, including payroll system implementations, system upgrades, and help desk software<br>• Document payroll processes and spearhead process improvement initiatives<br>• Handle all aspects of the payroll system, train a team of payroll administrators, and ensure all payroll accounting procedures are accurate<br>• Implement and manage robust Audit processes within payroll processes<br>• Undertake collective agreement updates, ministry initiatives, and other payroll projects<br>• Foster a customer-focused culture and direct the resolution of complex issues or errors while monitoring company response time<br>• Communicate effectively with various stakeholders regarding payroll issues<br>• Oversee all activities with the support of the payroll supervisor and payroll team<br>• Provide ongoing payroll analysis and reports, including reports to assist in month-end closings<br>• Offer ad hoc payroll analysis to support corporate initiatives<br>• Seek opportunities to improve/enhance payroll processes and delivery, provide insights, and recommend solutions<br>• Ensure compliance with all related federal/provincial legislation and internal policies and procedures as they relate to payroll services<br>• Liaise with auditors and manage payroll tax audits Payroll Administrator <p>We are looking for a dedicated and detail-oriented Payroll Administrator to join our client's payroll team. This is a full time permanent position. In this role, you will play a vital part in ensuring the accurate and efficient processing of payroll while adhering to all relevant policies and legislation. The successful candidate will also act as a point of contact for payroll-related inquiries and assist with financial reporting and auditing requirements. Reporting to the Payroll Manager, the Payroll Administrator will be responsible for;</p><p> </p><ul><li>Enter employee payroll data and timesheets into the payroll system with precision and attention to detail.</li><li>Collect, input, process, balance, and verify payroll data to ensure timely and error-free payroll operations.</li><li>Accurately input weekly timesheets and changes for hourly personnel into the payroll system.</li><li>Communicate and troubleshoot issues related to payroll processing and HRIS software; recommend improvements when necessary.</li><li>Communicate with employees regarding payroll-related inquiries, providing effective support and resolution.</li><li>Identify and resolve discrepancies or issues in payroll processes while maintaining compliance with company policies and standards.</li><li>Maintain confidential and secure payroll data records</li><li>Support the Payroll Manager with year-end payroll processes </li><li>Collaborate with team members and contribute to a team-oriented work environment.</li></ul><p><br></p> Payroll Administrator <p>Our client, a well-established civil engineering firm committed to delivering high-quality infrastructure projects, is seeking a Payroll Administrator to manage payroll processing while also overseeing accounts payable functions.</p><p><br></p><p>This role requires a detail-oriented professional with experience in payroll administration, accounts payable processing, and financial compliance. The ideal candidate will thrive in a fast-paced environment and play a key role in supporting the financial operations of our firm.</p><p><br></p><p>Key Responsibilities</p><p>·        Payroll Administration for Union and Non-Union employees</p><p>·        Process weekly payroll for salaried and hourly employees, ensuring accuracy and compliance.</p><p>·        Maintain payroll records, including earnings, deductions, and tax withholdings.</p><p>·        Handle employee payroll inquiries and resolve discrepancies.</p><p>·        Ensure compliance with federal, provincial, and local payroll laws.</p><p>·        Assist with year-end payroll reporting, including T4 preparation and filings.</p><p>·        Work with HR to maintain payroll-related employee records and benefits deductions.</p><p>·        Accounts Payable (AP) Responsibilities</p><p>·        Review and process invoices, ensuring accuracy and proper approvals.</p><p>·        Maintain AP records and reconcile vendor statements.</p><p>·        Process payments via checks, ACH, and wire transfers.</p><p>·        Monitor outstanding payables and ensure timely payments.</p><p>·        Assist with month-end closing and AP reconciliations.</p><p>·        Communicate with vendors to resolve discrepancies and payment issues.</p> Payroll Specialist We are in search of a Payroll Specialist to join our team in Toronto, Ontario. In this role, you will be tasked with critical finance duties, including processing payroll for a workforce of about 300 employees, maintaining accurate payroll records, and managing benefits and pension plans. This position offers a short term contract employment opportunity.<br><br>Responsibilities:<br><br>• Efficient and accurate processing of payroll for both salaried and hourly employees.<br>• Management and administration of health insurance and pension plans.<br>• Responsible for ensuring accurate and timely submission of T4s.<br>• Conduct regular payroll reconciliations.<br>• Use of ADP Workforce Now for payroll-related tasks.<br>• Maintain accurate records of employee leave and sickness absences.<br>• Liaise with the CFO and HR Manager as necessary.<br>• Utilize various accounting software systems for day-to-day tasks.<br>• Conduct auditing of payroll data for accuracy.<br>• Ensure all accounting and benefits functions are performed in accordance with company policies. Payroll Specialist <p>Are you an experienced Payroll & HR Specialist looking for a long-term contract opportunity? Our client in Mississauga is seeking a detail-oriented professional to manage stand-alone payroll and support various HR functions in an on-site role. This position requires someone who can handle the processing of bi-weekly payroll, year-end tasks, payroll report generation, and review timesheets and invoices related to agency personnel.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Process bi-weekly payroll for salaried and hourly employees, ensuring accuracy and compliance.</li><li>Handle year-end payroll tasks, including T4, T4A, and RL-1 slips, and prepare annual filings.</li><li>Generate and analyze payroll reports on a semi-monthly basis for upper management.</li><li>Review timesheets of agency personnel and verify invoices under the agency.</li><li>Administer employee benefits, liaising with insurance providers and educating employees on available programs.</li><li>Maintain and update employee records, including new hires and employment status changes.</li><li>Assist with HR functions, including recruitment, contract administration, and onboarding.</li><li>Ensure compliance with ESA and payroll regulations.</li></ul><p><br></p><p><br></p> Payroll Specialist <p>Robert Half is seeking a Payroll Specialist to join one of our clients in Pickering, Ontario. Specializing in office furniture and other workspaces, they offer a full suite of services that encompasses design, sourcing, and installation. In this role,<strong> </strong>you’ll have an exciting opportunity to get involved in both Payroll and Human Resources, which would include streamlining existing processes and identify any gaps in policies or procedures, and propose solutions to address these. </p><p><br></p><p><strong>Here’s some of the things you’ll be working on day-to-day:</strong></p><ul><li>Payroll Processing for 8 divisions in Canada and the USA, including streamlining/integrating payroll processing across these divisions.</li><li>Completing journal entries and submitting payroll tax information</li><li>Benefits Administration</li><li>Assist with HR Administration</li><li>Year-end Payroll closing (T4's, WSIB remittance, etc.)</li><li>New hires, terminations, and ROE's</li><li>Handle both hourly and salaried employees</li><li>Use Ceridian Dayforce and Excel to manage all payroll activities</li></ul> Senior Human Resources (HR) Manager <p><br></p><p>We are looking for an experienced <strong>Human Resources Manager</strong> to lead and support HR initiatives in a dynamic and collaborative environment. This role will involve developing strong partnerships across departments, ensuring compliance with HR-related legal and organizational standards, managing audits, and overseeing training and development programs. The position is based in Toronto, Ontario, and offers a contract opportunity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Build and maintain strong working relationships with various departments to align HR strategies with organizational goals.</li><li>Lead recruitment activities, conduct exit interviews, and provide actionable insights to improve workforce engagement and retention.</li><li>Manage HR-related audits and ensure the organization adheres to legal and regulatory requirements.</li><li>Provide expert guidance to managers and leaders on employee relations matters and foster a positive work environment.</li><li>Develop, update, and implement HR policies and procedures to ensure consistency and compliance.</li><li>Conduct investigations, recommend solutions, and implement corrective actions as necessary.</li><li>Maintain organized and secure HR records and documentation.</li><li>Collaborate with Health & Safety teams to manage workplace injury claims and compliance with Workers’ Compensation requirements.</li><li>Support employee engagement initiatives, including administering surveys and action planning.</li><li>Oversee external HR vendors and service providers to ensure quality and efficiency.</li><li>Administer bonus programs, KPI tracking, and performance management processes.</li><li>Drive the development and execution of training, development, and succession planning programs.</li><li>Lead and manage the HR team, ensuring the effective delivery of HR services across the organization.</li><li>Ensure compliance with health, safety, legal, and corporate requirements.</li><li>Perform additional responsibilities as needed to support organizational objectives.</li></ul><p><br></p> Accounting Manager/Supervisor <p>We are seeking an Accounting Manager to join a well established Distribution and Service Business in Vaughan. Ontario. This role involves overseeing core accounting functions, managing payables, optimizing inventory control, and supporting financial reporting. The Accounting Manager will also work closely with our General Manager and CFO contributing to financial efficiency and operational accuracy.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee Accounts Payable, ensuring timely and precise processing of invoices and payments.</p><p>• Supervise three-way matching of POs, invoices, and receiving records.</p><p>• Draft monthly A/P aging reports and inventory tracking reports.</p><p>• Conduct inventory costing, variance analysis and oversee physical inventory counts.</p><p>• Rectify receiving errors and make necessary adjustments in NetSuite.</p><p>• Arrange and prepare cheques, EFTs, and wire transfers for payment.</p><p>• Reconcile A/P balances with vendors and resolve discrepancies.</p><p>• Generate and issue Purchase Orders to suppliers considering customer demand.</p><p>• Collaborate with the CFO to manage foreign exchange purchases and ensure adequate funds for orders.</p><p>• Monitor and follow up on expected delivery timelines, keeping the sales team informed.</p><p>• Maintain compliance with CSA and TSSA regulations when ordering equipment.</p><p>• Accurately receive inventory into NetSuite.</p><p>• Maintain equipment price lists, ensuring up-to-date pricing for sales quotes.</p><p>• Supervise equipment inventory, shipments and brokerage, ensuring accurate invoicing and tracking of sold products.</p><p>• Manage the payroll function, including calculating commissions, making related journal entries and maintaining compliance with CRA, WSIB, EHT, etc.</p><p>• Review A/R aging reports and outstanding receivables, prepared by the A/R Administrator. </p><p>• Perform bank reconciliations and prepare related monthly journal entries.</p><p>• Draft monthly financial statements, providing insights and variance analysis to the CFO.</p><p>• Oversee basic IT resources for the office, ensuring smooth day-to-day operations.</p> Office Manager <p>Are you an organized and driven professional looking to take your career to the next level? A small but growing <strong>construction business</strong> is seeking an experienced and adaptable <strong>Office Manager</strong> to oversee daily office operations and ensure the smooth functioning of its administrative activities.</p><p>As the Office Manager, you will play a critical role in driving efficiency within our business, supporting the team’s needs, and maintaining a structured and professional office environment. This is a great opportunity for a self-starter who thrives in a hands-on role and enjoys wearing multiple hats in a dynamic setting.</p><p>W<strong>Key Responsibilities:</strong></p><p> </p><p><strong>Office Management & Administration</strong></p><ul><li>Manage day-to-day office operations, including scheduling, correspondence, and documentation.</li><li>Maintain office supply inventory and order materials as needed for both office use and project sites.</li><li>Process mail, invoices, and accounts payable/receivable, ensuring timely and accurate recordkeeping.</li><li>Liaise with vendors, contractors, and service providers for office or facility requirements.</li></ul><p><strong>HR & Employee Support</strong></p><ul><li>Support staff onboarding, orientation, and training activities.</li><li>Maintain employee records and assist with compliance for health and safety procedures and certifications.</li><li>Track and manage time-off requests and on-site scheduling for employees.</li></ul><p><strong>Construction Project Support</strong></p><ul><li>Assist with the coordination of project schedules, updates, and reporting.</li><li>Ensure proper filing and tracking of permits, contracts, and related project documentation.</li><li>Communicate directly with subcontractors and clients regarding project timelines, invoices, and status updates.</li></ul><p><strong>Financial Oversight</strong></p><ul><li>Oversee payroll processing (in collaboration with external providers, if applicable).</li><li>Assist with budgeting, expense tracking, and monthly financial reporting.</li><li>Work closely with the leadership team to ensure financial stability and operational efficiencies.</li></ul> Human Resources Manager <p>We are seeking a <strong>proactive and strategic HR Manager</strong> to join our team within the <strong>construction and manufacturing industry</strong>. This role requires a dynamic professional who is equally comfortable handling <strong>day-to-day HR operations</strong> and developing <strong>long-term strategic initiatives</strong>. The successful candidate will bring <strong>critical thinking and thought leadership</strong>, along with a willingness to <strong>take a hands-on approach</strong> in managing HR functions.</p><p>This position is ideal for an <strong>experienced HR professional</strong> with <strong>7-10 years of experience in a unionized environment</strong>, who excels in <strong>compliance, employee relations, process improvement, and automation</strong>. The role also includes oversight of <strong>health and safety programs</strong> and will be instrumental in <strong>modernizing HR systems and processes</strong>.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>HR Operations & Compliance</strong></p><ul><li>Oversee the full spectrum of HR functions, including <strong>onboarding, exit interviews, investigations, and labour relations</strong>.</li><li>Ensure adherence to <strong>Canadian employment laws</strong>, collective agreements, and industry-specific regulations.</li><li>Provide expert guidance on <strong>employee relations, performance management, workplace investigations, and disciplinary actions</strong>.</li></ul><p><strong>Strategic HR Leadership & Process Optimization</strong></p><ul><li>Develop and implement a <strong>five-year HR strategy</strong>, aligning HR objectives with business growth.</li><li>Identify opportunities to <strong>streamline and automate HR processes</strong>, enhancing efficiency and effectiveness.</li><li>Lead and support the <strong>implementation of HRIS and payroll systems.</strong></li><li>Foster a culture of <strong>employee engagement and continuous improvement</strong>.</li></ul><p><strong>Health & Safety & Travel</strong></p><ul><li>Oversee <strong>health and safety programs</strong>, ensuring full compliance with occupational health standards and regulations.</li><li>Partner with operations teams to enhance <strong>safety policies, training initiatives, and risk mitigation strategies</strong>.</li></ul> Controller <p>Our well-established client is looking for a Controller with a hands-on approach and keen attention to detail. This role is located in Toronto. 3-4 days in office will be required.</p><p> </p><p>Key responsibilities may include:</p><p>·        Financial Management: producing accurate and timely financial reports, overseeing the budgeting process, implementing relevant financial policies, and ensuring compliance with financial rules and regulations.</p><p>·        Accounting: supervises all accounting activities, such as payable and receivable accounts, payroll, and tax compliance; financial statement preparation and ensuring these statements comply with local and national accounting standards.</p><p>·        Risk Management: Identifying and managing financial risks.</p><p>·        Audit: liaising with external auditors, preparing necessary financial statements, and assisting with audits, Notice to Reader and Reviews.</p><p>·        Leadership: hire, train, and mentor staff members.</p><p>·        Improving systems and processes to enhance the department's efficiency.</p><p>·        Collaboration with top management: provide crucial financial information and insights to management and other stakeholders to guide strategic decision-making and planning.</p><p>·        Implement improved internal processes and policies aimed at enhancing the financial and operational performance of the company.</p> Accounting Specialist We are seeking an Accounting Specialist to join our team in Vaughan, Ontario. This role primarily revolves around the finance and accounting functions, wherein you will be expected to assist with day-to-day accounting operations, process various account entries, and handle accounts receivable and payable. <br><br>Responsibilities:<br><br>• Facilitate the day-to-day accounting functions, including support for payroll administration<br>• Analyze invoices to charge expenses to relevant accounts and cost centers<br>• Execute monthly balance sheet account reconciliations and process selected journal entries & accruals<br>• Aid in the production of various accounting reports and assist in the month-end closing process<br>• Contribute to weekly, monthly, quarterly, and/or year-end processes as required<br>• Compile and analyze financial and non-financial data to assist in decision-making for various stakeholders<br>• Assist with the setup of customers, vendors, and chart of accounts within the system<br>• Provide backup support for various billing requirements, follow up on remittances and collections, and handle disputed invoices<br>• Manage cash applications, including requesting remittance details and summarizing daily cash receipts<br>• Handle accounts payable duties, including receiving, verifying, and recording invoices, reconciling supplier statements, and preparing and processing payments<br>• Assist with the preparation and administration of bi-weekly payroll, ensuring accuracy of all wages, vacations, expenses overtime, and bonuses<br>• Maintain absolute confidentiality of all sensitive and proprietary information and data<br>• Participate in special projects, quarter end audits, year-end audits, and internal control over financial reporting requirements<br>• Support duties of subsidiary companies as needed. Accounts Payable Specialist <p><strong>Accounts Payable Specialist - 3-6+ Month Contract Opportunity located in Midtown Toronto, Ontario</strong></p><p><br></p><p>We are welcoming an Accounts Payable Specialist to join our dynamic team based in Toronto, Ontario. The role focuses on the full cycle of accounts payable processing and requires a meticulous individual with a solid understanding of accounting functions. This challenging and rewarding role offers an exciting 3-6 month contract opportunity (with potential to extend).</p><p><br></p><p>Responsibilities:</p><p>• Efficiently managing accounts payable, including receiving, verifying, coding, and posting vendor invoices.</p><p>• Regularly monitoring and managing the accounts payable inbox, promptly addressing inquiries and thoroughly reviewing invoices and expenses.</p><p>• Coordinating the weekly payment run for two teams, ensuring payments are planned and organized based on approval, payment terms, and other criteria.</p><p>• Investigating and resolving any discrepancies between company records and vendor statements.</p><p>• Preparing electronic funds transfers and wire payments in adherence to payment schedules and due dates.</p><p>• Maintaining well-organized and up-to-date accounts payable files and documentation.</p><p>• Professionally communicating with vendors to manage payment-related inquiries and promptly resolve issues, thus maintaining positive vendor relationships.</p><p>• Reviewing staff expense reports weekly, preparing summary submissions for payroll processing, and ensuring all approvals, expense descriptions, and receipt backups are in place.</p><p>• Assisting in verifying the accuracy and completeness of partners' capital account statements.</p><p>• Supporting month-end closing processes to ensure accurate financial reporting.</p><p>• Preparing intercompany chargeback schedules regularly, ensuring each chargeback is supported by receipts or proper documentation.</p><p>• Reconciling outstanding intercompany chargebacks with the Fund Controllers.</p> Dayforce HRIS Specialist <p>We are offering a contract employment opportunity for a Dayforce HRIS Specialist. In this role, you will be the linchpin between our HR operations and the Dayforce system. Your primary tasks will include managing the Ceridian Dayforce HRIS system, ensuring data accuracy, configuring system settings, and providing user support. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Administer the Dayforce system by managing configuration, updates, and maintenance tasks.</p><p>• Set up and manage user access levels and security roles within the system.</p><p>• Troubleshoot system issues and provide solutions to user queries.</p><p>• Conduct regular audits and data cleansing activities to ensure data accuracy and integrity.</p><p>• Manage employee data across various modules such as core HR, payroll, benefits, and time & attendance.</p><p>• Develop and maintain customized dashboards and reports to aid HR decision-making.</p><p>• Analyze data trends to identify potential areas for process improvement.</p><p>• Provide comprehensive training to employees on Dayforce functionalities and system navigation.</p><p>• Collaborate with HR stakeholders to identify and implement system enhancements for improved efficiency.</p><p>• Streamline workflows and automate repetitive tasks within Dayforce.</p><p>• Ensure compliance with relevant labor laws and data privacy regulations within the Dayforce system.</p>