2 results for Sr Executive Assistant in Ottawa, ON
Executive Assistant<p><strong>About the Role</strong></p><p>Our client is seeking a <strong>highly sharp, proactive, and detail-oriented Executive Assistant</strong> to support their Executive Director and HR team. This role requires strong decision-making skills, the ability to manage upwards, and a keen sense of urgency—especially when coordinating with politicians, MPPs, and other key stakeholders.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Executive Support</strong></li><li>Manage the Executive Director’s calendar, scheduling, and meeting agendas</li><li>Take detailed meeting minutes and track action items</li><li>Handle correspondence and liaise with senior officials, stakeholders, and politicians</li><li>Arrange flowers and refreshments for meetings and events</li><li><strong>HR & People Services</strong></li><li>Support HR-related functions as part of the People Services team</li><li>Assist with coordination of events and employee engagement initiatives</li><li><strong>Office & Event Coordination</strong></li><li>Ensure smooth logistics for meetings and events, sometimes working later hours (e.g., 12 PM – 7 PM)</li><li>Oversee administrative functions to keep daily operations running efficiently</li></ul><p><br></p>Bilingual Administrative Assistant<p><strong>About the Role:</strong></p><p>Our client, is seeking a highly organized and detail-oriented <strong>Bilingual Administrative Assistant</strong> to join their team in <strong>Ottawa, Ontario</strong>. The ideal candidate will be fluent in both <strong>French and English</strong>, providing administrative support to ensure smooth day-to-day operations. This is for a 3 month contract role. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact, handling calls, emails, and correspondence in both <strong>French and English</strong>.</li><li>Prepare and format documents, reports, and presentations.</li><li>Maintain and organize records, files, and databases.</li><li>Assist with office management tasks, such as ordering supplies and liaising with vendors.</li><li>Support HR and finance departments with administrative tasks, including payroll assistance and expense tracking.</li><li>Perform other administrative duties as required to support the team.</li></ul>
