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4 results for Office Administrator in Ottawa, ON

Payroll Administrator

Ottawa, ON
onsite
Contract / Temporary
25.3365 - 29.337 CAD / Hourly
We are looking for a detail-oriented Payroll Administrator to join a construction and contractor organization in Ottawa, Ontario on a Long-term Contract basis. This position is well suited to someone who can manage payroll activities with accuracy, maintain employee records carefully, and support timely reporting in a fast-paced environment. The successful candidate will work with payroll and accounting systems, including ADP Workforce Now and Ceridian, while helping ensure employees are paid correctly and related records remain up to date. Responsibilities: • Process payroll for a workforce of approximately 200 hourly, salaried, and commission-based employees with a high degree of accuracy. • Examine payroll submissions, verify supporting information, and resolve discrepancies before final processing. • Reconcile payroll figures and employee expense claims to ensure records are complete and payments are accurate. • Prepare recurring payroll and related reports to support internal tracking and financial review. • Update and maintain employee data for new hires, compensation changes, terminations, and leave arrangements. • Assist with employee onboarding by entering required payroll and benefits information into internal systems. • Calculate employer contributions and ensure required payroll-related amounts are recorded correctly. • Support payroll administration using systems such as ADP Workforce Now, Ceridian, and related reporting tools.
2026-07-15T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
22 - 25 CAD / Hourly
Our client is looking for an Executive Assistant to support senior leadership within a non-profit organization in Ottawa, Ontario. This Contract position is well suited to a highly organized, detail-oriented individual who can manage competing priorities, coordinate executive activities, and maintain strong administrative processes in a fast-paced environment. The successful candidate will bring strong communication skills, sound judgement, and the ability to handle confidential matters with discretion. Responsibilities:• Coordinate complex calendars for senior executives, ensuring meetings, priorities, and schedule changes are managed smoothly.• Arrange business travel, prepare itineraries, and support related logistics to keep executive plans running efficiently.• Process and reconcile expenses in a timely manner using approved reporting tools and internal procedures.• Organize virtual meetings and events through online platforms, including scheduling, meeting preparation, and follow-up support.• Maintain accurate administrative records and assist with document preparation, formatting, scanning, and distribution.• Provide day-to-day support to leadership by tracking action items, responding to requests, and helping move priorities forward.• Update and maintain information within relevant systems, including contact and relationship management platforms.• Assist with timekeeping or administrative coordination tasks as needed to support departmental operations.
2026-07-03T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
31 - 35 CAD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a respected non-profit organization in Ottawa, Ontario. This Contract position is well suited to someone who thrives in a fast-paced environment, manages competing priorities with confidence, and brings strong judgement to executive-level support. The successful candidate will play a key role in coordinating administrative activities, maintaining schedules, and ensuring day-to-day operations run smoothly while supporting interactions with external stakeholders, including political representatives. Responsibilities:• Coordinate complex calendars, meetings, and appointments for directors and senior leaders, ensuring schedules are organized and priorities are managed effectively.• Arrange travel plans, meeting logistics, and event details, including virtual coordination through online meeting platforms and related administrative preparation.• Provide day-to-day administrative support to leadership by preparing documents, organizing correspondence, and maintaining accurate records and reports.• Track action items, deadlines, and follow-up requirements to help leadership stay informed and aligned on key activities.• Support communications and meeting coordination involving external partners, including government or political contacts, with professionalism and discretion.• Process expense claims, administrative documentation, and related reporting in a timely and accurate manner using relevant systems and tools.• Prepare, scan, copy, and organize materials for meetings, presentations, and executive review.• Maintain confidential information with a high level of care while supporting smooth office and leadership operations.
2026-07-03T00:00:00Z

Bookkeeper

Ottawa, ON
onsite
Permanent
75000 - 80000 CAD / Yearly
Robert Half is partnering with a growing and owner managed business looking to hire a Full charge Bookkeeper to join their team. This is a full-time/permanent role on site. Details:-Competitive salary (75-80K)-Full benefits + DPSP-3 weeks vacation + closed between Christmas & New Years-Free parking-Fully on site role Responsibilities:-Process and manage a high volume of accounts payable and accounts receivable transactions.-Prepare T4s and Records of Employment (ROEs).-Complete HST remittances accurately and on time.-Review and verify invoice accuracy and validity.-Enter vendor bills and coordinate payments to suppliers.-Communicate with vendors to resolve billing discrepancies and outstanding issues.-Prepare bank deposits and cheques for authorization and signature.-Perform bank and credit card reconciliations.-Assist with the preparation of financial statements.-Post monthly journal entries to the general ledger.-Conduct cash flow analysis and reporting.-Support the management team with additional finance-related responsibilities.-Participate in month-end and year-end closing processes.-Maintain organized physical and electronic filing systems and carry out other administrative and accounting duties as needed.
2026-07-14T00:00:00Z