30 results for Accounting Clerk in Oakville, ON

Accounting Clerk We are offering a long term contract employment opportunity for an Accounting Clerk. The position is within the Non-Profit industry and requires a meticulous and adaptable individual. As an Accounting Clerk, you will be tasked with a variety of responsibilities, including data entry, account reconciliations, and invoice processing. Responsibilities • Accurately process customer credit applications to maintain efficient operations. • Ensure customer credit records are kept up-to-date and accurate. • Handle high volume data entries and maintain organization of data. • Assist in posting accounts payable (AP) and accounts receivable (AR) transactions. • Conduct account reconciliations regularly. • Create and dispatch invoices to funders and investors as part of AR process. • Assist with year-end audit preparations as needed. • Work with petty cash transactions and reconcile visa accounts. • Utilize accounting software such as Sage 300, QuickBooks, and Oracle for various tasks. • Leverage Microsoft Excel for data management and analysis.

Accounting Clerk Are you detail-oriented, highly organized, and passionate about numbers? Robert Half is partnering with a well-established company to find a skilled Accounting Clerk to join their growing team. This is an excellent opportunity for individuals who enjoy working in a fast-paced environment and thrive in a role that combines precision and problem-solving with collaboration and communication. Responsibilities<ul><li>Process accounts payable/receivable transactions accurately and on time.</li><li>Reconcile discrepancies in financial records and ensure accuracy across ledgers.</li><li>Prepare bank deposits, journal entries, and other routine financial transactions.</li><li>Assist with maintaining organized financial document filing systems.</li><li>Communicate with vendors, clients, and internal teams to resolve invoicing or payment issues.</li><li>Support month-end closing processes and provide assistance during audits as needed.</li><li>Maintain confidentiality and ensure compliance with company policies and financial regulations.</li></ul>

Accounting Assistant We are offering an exciting opportunity for an Accounting Assistant to join our team in Toronto, Ontario. This role is primarily focused on the administration of billing and collections, maintaining customer support, and identifying process improvement opportunities in our system. Responsibilities: • Oversee the administration of billing and collections using claims management system and QuickBooks • Handle accounts payable processing, which includes entering invoices into the QuickBooks system and communicating with vendors as necessary • Ensure the highest level of customer support aligning with our mission • Prepare periodic reports for the monitoring of accounts receivable • Resolve any errors or discrepancies with customer billing, accounts, or billing reports • Interact with clients to resolve issues and answer inquiries • Assist with project work or other assignments as directed • Identify and implement process improvement opportunities in systems and processes to optimize the operating model.

Accounts Payable Clerk We are offering a contract to employment opportunity for an Accounts Payable Clerk in the Financial Services industry. The primary function of this role will involve processing invoices, payments, and maintaining accurate records. You will also be expected to handle queries, ensure invoices are directed to the correct department, and work on account reconciliations. This role requires a high degree of attention to detail and the ability to work independently. Responsibilities:• Process and manage invoices in a timely and efficient manner.• Handle payments and ensure they are made in accordance with company policies.• Maintain accurate and up-to-date records of all transactions.• Communicate effectively with suppliers, addressing any issues or queries that arise.• Ensure invoices are correctly allocated to the appropriate department to maintain budget accuracy.• Use the Beamworks automation tool to streamline invoice processing.• Upload approved invoices to accounting software for further processing.• Handle employee expenses, ensuring all are accurately documented and processed.• Work with various departments and cost centers to ensure smooth financial operations.• Conduct regular account reconciliations, ensuring all financial data is accurate.

Accounts Receivable Clerk We are offering contract employment opportunity for an Collections Specialist in Vaughan, Ontario. This role is within the industry, where you will be tasked with the maintenance of customer records, processing of applications, and addressing customer inquiries. You will also monitor customer accounts and take necessary actions. Responsibilities:• Efficiently process customer credit applications• Maintain up-to-date customer credit records• Handle customer inquiries professionally, including resolving payment disputes and processing payments and refunds• Provide detailed customer reconciliations and statements as required• Monitor client accounts and review accounts in arrears to take appropriate actions• Notify debtors of overdue payments and accounts via telephone, mail, and email, ensuring timely follow up if a reply is not received• Locate debtors to arrange payment plans• Use Microsoft Excel for various tasks.

Accounts Payable Clerk We are offering a short-term contract employment opportunity for an Accounts Payable Clerk in Mississauga, Ontario, ideally with experience in the logistics or supply chain industry. As an Accounts Payable Clerk, you will be instrumental in processing invoices, managing supplier lists, and assisting with compliance. You will not be required to perform bank reconciliations. This role is located in a detail-oriented office environment within the logistics industry. Responsibilities:<ul><li>Accurately processing high volume of daily invoices daily</li><li>Assisting with compliance procedures, with training provided</li><li>Progressively managing a list of suppliers</li><li>Executing check runs in a timely manner</li><li>Utilizing Tailwind CSS and Microsoft Excel for various tasks</li><li>Ensuring accurate data entry across all tasks</li><li>Maintaining clear and precise accounts payable records</li><li>Utilizing your understanding of the accounts payable process to ensure smooth operations</li><li>Leveraging your strong communication skills to interact with team members and resolve inquiries.</li></ul>

Full Charge Bookkeeper Bookkeeper We are offering long term contract employment opportunity for a Full Charge Bookkeeper based in Markham, Ontario. In this role, you will be primarily responsible for managing our financial records, including purchases, sales, receipts and payments. Your work will involve all aspects of bookkeeping including accounts payable and receivable, payroll and bank reconciliations. This role will be initially in-person and eventually transition to remote work as it involves online systems. Responsibilities: • Generate and send invoices to customers using the buildops system• Synchronize invoice data with QuickBooks online• Manage supplier invoice receipts in buildops and synchronize with QuickBooks• Perform bank reconciliations and handle HST functions in QuickBooks• Handle credit card payroll expenses• Utilize computerized accounting systems and Microsoft Excel for various accounting functions• Maintain accurate records of all financial transactions• Perform annual budget preparation and cash flow analysis• Record and process journal entries• Handle accounts payable and receivable tasks• Manage payroll for union employees.

Bookkeeper We are offering contract employment opportunity for a Property Accountant. This role will involve managing financial statements, ensuring data accuracy, providing comprehensive reporting packages, and collaborating with various departments to resolve financial inquiries. Responsibilities:• Handle the preparation and issuance of various financial statements, ensuring all data is accurate and complete• Keep track of accruals and ensure they are posted accurately• Carry out journal entries recording and posting as required• Conduct monthly bank account reconciliations• Prepare comprehensive reporting packages that include Balance Sheet, Income Statement, Investment Sheet, Accounts Payable Ledger, Accounts Receivable Ledger, Accruals Balance, Check Register, and Bank Statements• Perform periodic checks to ensure all accounts are balanced• Collaborate closely with property managers and other departments to address financial inquiries or discrepancies• Provide necessary financial reports and summaries for management meetings• Ensure the fiscal year-end is closed accurately and on time, with proper adjustments made.

Accounts Payable Clerk Our client is a leading construction company specializing in large-scale commercial and infrastructure projects across Canada. With a strong reputation for excellence and efficiency, they are looking for an Accounts Payable Clerk to join their finance team. This is an exciting opportunity for a detail-oriented professional who thrives in a fast-paced, high-volume environment and has experience with project costing. Key Responsibilities<ul><li>Invoice Processing: Handle high-volume accounts payable transactions, ensuring accuracy and timely processing.</li><li>Project Costing: Code invoices to appropriate projects and cost categories, ensuring alignment with budgets and contracts.</li><li>Vendor Management: Communicate with suppliers and subcontractors to resolve invoice discrepancies and ensure compliance with payment terms.</li><li>Reconciliations: Perform monthly vendor statement reconciliations and resolve outstanding balances.</li><li>Payment Processing: Prepare and process EFTs, cheque runs, and wire transfers.</li><li>Expense Reports: Verify and process employee expense claims, ensuring adherence to company policies.</li><li>Compliance & Documentation: Maintain accurate financial records, ensuring compliance with internal controls and regulatory requirements.</li><li>Collaboration: Work closely with project managers, procurement teams, and finance staff to support construction project accounting.</li></ul>

Bookkeeper We are seeking a diligent Bookkeeper to join our team in North York, Ontario. As a Bookkeeper, you will be responsible for ensuring the accuracy of financial records, managing payroll, and handling financial transactions. This role also involves maintaining the integrity of account reconciliations and ensuring smooth communication with franchisees. This role offers a contract to permanent employment opportunity. Responsibilities: • Oversee the accounts payable and accounts receivable functions to ensure timely and accurate payment and receipt of funds. • Conduct monthly bank reconciliations to ensure the accuracy of financial data. • Handle the full cycle of bookkeeping tasks, including data entry and month-end close processes. • Utilize Microsoft Excel and QuickBooks for various financial tasks and reporting. • Manage the payroll function to ensure all employees are paid accurately and on time. • Maintain open and clear communication lines with franchisees to address any financial concerns or inquiries. • Ensure compliance with HST requirements in all financial transactions. • Regularly review and reconcile accounts to ensure accuracy and completeness.

Bookkeeper/Office Manager Bookkeeper/Office Manager Contract Opportunity – Join a Dynamic Growth-Oriented Team! Robert Half is partnering with a downtown Toronto professional services firm to hire a detail-oriented and proactive Bookkeeper/Office Manager for a 6-month contract (with potential to extend longer). Reporting to the firm’s Founding Partners, you will oversee key administrative, financial, and operational functions, ensuring smooth daily office operations and compliance. If you have 5-10+ years of previous Bookkeeping and Office Management experience, then we want to hear from you! Key Responsibilities:<ul><li>Manage office operations, workflow, facilities, and administrative processes</li><li>Support payroll and accounts payable functions with accuracy and compliance</li><li>Oversee vendor relationships and expense management</li><li>Maintain file management systems in adherence to legal standards</li><li>Assist with financial reporting in collaboration with external accountants</li><li>Implement and enforce office policies and procedures</li><li>Provide general administrative support to partners, lawyers, and staff</li></ul>

Accounts Receivable Clerk We are seeking a meticulous and dedicated Accounts Receivable Clerk to join our team. This role, based in Toronto, Ontario, involves managing customer applications, maintaining accurate customer records, and addressing customer inquiries. As an Accounts Receivable Clerk, you will also oversee customer accounts and take necessary actions. Responsibilities:• Process customer credit applications accurately and promptly.• Maintain accurate records of customer credit.• Address and resolve customer inquiries in a detail-oriented and efficient manner.• Oversee customer accounts and take necessary actions based on their status.• Document e-transfers and ensure they are properly recorded.• Track collections using a spreadsheet and ensure all data is current.• Manage billing and cash applications as needed.• Perform account reconciliation to ensure record accuracy.• Use Microsoft Excel for various tasks including data entry and record keeping.

Payroll Clerk We are seeking a Payroll Clerk to be based in Waterloo, Ontario. This role primarily entails overseeing payroll operations for a diverse team, ensuring accurate and timely payments, and addressing any payroll-related inquiries. This position offers an exciting opportunity in a dynamic setting. Responsibilities: • Oversee payroll procedures for all employees, ensuring accuracy and timeliness • Manage bi-weekly payroll for various employee types, including salaried, hourly, unionized, and piecework employees • Compile relevant payroll data such as garnishments, vacation time, insurance, and other deductions • Work closely with other departments like Human Resources to maintain up-to-date employee files • Assist employees with necessary forms such as employment records, income tax forms, and remittances • Respond to internal and external payroll inquiries in a timely and detail oriented manner • Ensure timely creation and distribution of T4s • Participate in activities aimed at improving operational efficiency and quality • Handle general payroll inquiries via voicemail and email, providing excellent customer service • Utilize various payroll software systems to streamline operations.

Accounts Payable Clerk We are seeking an Accounts Payable Clerk to join our team. As an Accounts Payable Clerk, you will be responsible for maintaining and processing accounts payable for several of our locations, which include manufacturing sites, a distribution center, and our head office. This role offers a short-term contract employment opportunity. Responsibilities: • Efficiently reconcile account transactions. • Accurately process accounts payable across multiple locations. • Enter detailed invoice data into the ERP system. • Ensure all invoices receive the appropriate approval before payment. • Maintain organized files for all paid invoices and supporting documentation. • Review and correct any errors or missing information on entered expense reports. • Respond promptly and professionally to supplier requests for information. • Match system invoices to supplier statements and address any discrepancies. • Apply strong attention to detail and organizational skills to all tasks. • Communicate effectively with team members and external contacts.

Accounts Payable Clerk We are in search of an Accounts Payable Clerk to join our team based in Toronto, Ontario. In this role, you will be tasked with managing accounts payable, analyzing accounts, and supporting the end of month duties. This role provides a short term contract employment opportunity in the industry. Responsibilities: • Efficient and accurate processing of customer credit applications. • Upholding accurate records of customer credit. • Managing and processing invoices, check requisitions, and bank transfers. • Conducting analysis, verification, and coding of invoices. • Ensuring adherence to company policy while auditing expense reports. • Reviewing the general ledger, accounts payable ledger, and vendor aging report. • Reconciling and processing corporate credit card expenses. • Making necessary adjustments and entries in the General Ledger. • Answering and managing all internal and external correspondences and inquiries in your area of responsibility. • Implementing improvements in processes and internal controls in all areas of financial responsibility.

Accounts Payable Supervisor Robert Half is partnered with a growing company in the manufacturing industry looking to hire an Accounts Payable Supervisor for their team. In addition to overseeing the entire process of Accounts Payable, from procurement to pay, they will also be mentoring the junior staff. This is a full-time permanent position located in Aurora, ON with a hybrid working model. <ul><li>Ensure accurate and timely processing of vendor payments</li><li>Maintain vendor set-up and vendor relations</li><li>Verify, match, code and enter invoices into their ERP system</li><li>Work with internal and external stakeholders to resolve any issues causing backlog</li><li>Team management; provide hiring, training, coaching and development of Accounts Payable Clerks</li><li>Resolve accounts payable discrepancies and perform vendor account reconciliations</li><li>Ensure the integrity of the accounts payable subledger to reconcile with the accounting system</li><li>Work with the Controller on KPI generation and analysis</li><li>Ensure the integrity of expense reporting system and provide training for new users</li><li>Assist with Month End close procedures: complete adjusting journal entries, monthly accruals and balance sheet account reconciliations</li><li>Contribute with the recommendation, implementation, and maintenance of process improvements within the department</li></ul>

Assistant Controller Location: On-site in Brampton, ONDuration: 6 monthsOur client, a non-profit organization, is seeking a hands-on Assistant Controller to assess and improve financial processes and workflows while also completing day to day Controllership functions. Reporting to the Executive Director, this role offers an opportunity to streamline operations and support the organization's complex financial needs. Key Responsibilities:<ul><li>Assess financial processes, identify inefficiencies, and implement improvements.</li><li>Provide guidance and mentorship to a small team.</li><li>Oversee month-end and compliance reporting, including Ministry and Fund and Grant reporting.</li><li>Support strategy planning, financial analysis, and connecting program operations with finance processes.</li><li>Streamline systems like Sage 300, and Dayforce, to build efficiency.</li></ul>

Assistant Controller We are in search of an Assistant Controller to add to our Client's team based in Kitchener, Ontario. In this role, you will be critical to the daily operations of their accounting functions, including Payroll, Project Administration, Accounts Receivable, and Accounts Payable. This role offers an exciting opportunity for individuals with a keen ability to support their team and manage critical tasks with precision. If you consider yourself a team player who has a "Can-Do" Attitude - keep reading. Primary Responsibilities<ul><li>Provide back-up and vacation cover for all Accounting Department staff - Payroll, Project Admin, A/R and A/P</li><li>Oversee Payroll Statutory requirements, reporting and filings (WSIB, EHT, CLAC remittances, garnishments)</li><li>Ensure that all taxes (Corporate, HST) and other government reporting are filed in a timely manner</li><li>Ability to monitor and manage customer invoicing, cash receipts and change order administration</li><li>Assist with month-end and year-end including preparing and processing journal entries, accruals and reconciliations between sub-ledgers and general ledger</li><li>Manage the maintenance of and the reporting on Fixed Assets and company-owned Material/Inventory</li><li>Monitor daily banking activities and perform bank reconciliations</li><li>Assist external IT service provider and coordinate interactions with them and all other employees</li><li>Manage all aspects of bookkeeping for 2 separate Building Companies</li><li>Co-ordinate and interact with external auditors, banks and other third parties</li><li>Ability to monitor and manage vendor invoice entry, monthly vendor payments and company credit card process</li><li>Any other accounting or finance related tasks as required to meet company objectives</li></ul>

Assistant Controller Senior Accountant / Financial Analyst /Assistant ControllerLocation: Hybrid, Hamilton, ON (3 days on-site after onboarding)Duration: 3 monthsKey Responsibilities:<ul><li>Perform account reconciliations, adjusting journal entries, and assist with trial balance maintenance to ensure accuracy.</li><li>Support month-end close processes, including hands-on review of financial data to meet deadlines.</li><li>Assist with financial statement preparation and ensure transaction accuracy within the ERP system.</li><li>Identify and resolve discrepancies in financial data, providing accurate input for FP& A reporting.</li><li>Collaborate with the broader finance team to address day-to-day financial operations and support ongoing process improvements.</li></ul>

Assistant Payroll Manager We are offering an exciting opportunity for an Assistant Payroll Manager in Toronto, Ontario. In this role, you will be expected to guide, mentor, and support a team of payroll administrators, manage full-cycle biweekly payroll processing, and ensure compliance with payroll laws and best practices. This role is a key part of our operations and requires a high level of attention to detail and organization. Responsibilities: • Direct and motivate a team of payroll administrators to ensure efficient operations • Oversee the process of auditing and balancing payroll data before processing • Manage and maintain the time & attendance tracking system • Prepare and issue Records of Employment (ROEs) and other payroll reports as required • Address and resolve payroll inquiries from various operational sites in a timely manner • Collaborate with multiple departments to ensure seamless payroll operations • Ensure adherence to federal, provincial, and local payroll, wage, and hour laws and best practices • Be accountable for the overall quality of payroll work, including some accounting functions • Utilize ADP - Financial Services, ADP Workforce Now, ATS - Asynchronous Transfer Mode, and Crystal Reports for efficient payroll processing • Perform additional payroll duties as assigned

Accounting Manager Accounting ManagerLocation: Remote (Mississauga-based, occasional office visits as needed)Duration – 3 months.Our client, is seeking a skilled Accounting Manager / Assistant Controller to join their team. With a focus on operational excellence, this role will provide oversight and support for key accounting functionsKey Responsibilities:<ul><li>Oversee and contribute to the accurate preparation and review of financial statements</li><li>Perform journal entry reviews, revisions, and inventory cost accounting, including weighted-average costing.</li><li>Contribute to budgets and financial reporting preparation processes while ensuring adherence to key deadlines.</li><li>Act as backup for accounts payable (AP) processes, with experience in intercompany reconciliation within AP.</li><li>Ensure compliance with SOX controls.</li><li>Utilize advanced Excel skills to build and refine reporting tools for financial data analysis.</li></ul>

[Property Admin Assistant We are offering an exciting opportunity in the property administration sector in Scarborough, Ontario. We are in search of a Property Admin Assistant who will be an integral part of our team, carrying out various administrative duties efficiently while maintaining high-quality customer service. Responsibilities:· Assist the Property Manager with preparation and tracking of annual budget (TMI forecast versus actual) and obtaining any necessary supporting documents and reports· Provide administrative support to the office/ department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties· Assist in preparing scheduled reports and coordinating flow of information within the company· Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards· Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards· Responsible for ordering the necessary supplies,· Assist the Property Manager in collecting and entering monthly rents and tenant sales· Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.· Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,· Provide administrative support to the Property Manager.· Maintain and update tenant lists/files and other files (TMI binders) as necessary.· Prepare correspondence as necessary i.e. formulate and distribute tenant letters.· Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.· Maintain accounting/invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices/credits

Accounts Receivable Administrator We are in search of an Accounts Receivable Administrator to join our team located in Guelph, Ontario. In this role, you will be responsible for managing customer accounts, processing invoices, and ensuring accurate record-keeping in the industry. Responsibilities: • Accurately process and post customer receipts to general ledger accounts. • Manage and resolve customer inquiries regarding their accounts. • Take charge of maintaining up-to-date customer master files. • Handle the process of non-stock invoices from sales orders for miscellaneous charges. • Investigate discrepancies in receipts and issue appropriate credits. • Actively follow up on overdue accounts through email and phone communication. • Ensure all bills of lading are invoiced before month-end, and verify all deposits balance with general ledger cash postings. • Maintain accurate records of return shipments, plant discrepancy reports, and Return Merchandise Authorizations (RMAs). • Manage the daily filing of documents such as bills of lading, deposits, and invoices. • Cost account receivable by the first day of each new month. • Process payments and payable invoices to vendors. • Assist in special projects as directed by the Controller and VP of Finance.

Payroll / HR Are you a detail-oriented professional with expertise in payroll and HR functions? Do you thrive in a dynamic, multi-provincial environment? Our client, a leading building supply company with approximately 80 employees across Ontario and the United States, is seeking a Payroll and HR Administrator to join their growing team! About the RoleAs the Payroll and HR Administrator, you will play a critical role in ensuring the smooth execution of payroll processes and HR functions. With 90% of employees on salary and a bi-weekly payroll cycle, your role will span multi-provincial payroll management (Canada and the US), benefits coordination, and supporting HR initiatives to enhance employee satisfaction and compliance. Key Responsibilities· Process bi-weekly payroll (hourly and salaried) for 80 employees across Ontario and the US, ensuring accuracy and compliance with local regulations.· Administer benefits programs, including new enrollments, changes, and annual renewals.· Maintain employee records in compliance with multi-jurisdictional labor laws and regulations.· Support HR functions such as onboarding, offboarding, performance tracking, and policy updates.· Serve as the point of contact for payroll and HR-related inquiries, resolving issues promptly and effectively.· Collaborate with accounting and leadership teams to provide payroll-related reporting and insights.· Ensure compliance with both Canadian and US labor laws, tax regulations, and company policies.

Sr. Financial Analyst We are offering contract employment opportunity for a Sr. Financial Analyst in Toronto, Ontario. As a Sr. Financial Analyst, you will play a crucial role in managing financial aspects within assigned divisions, including process development, budgeting, forecasting, financial reporting, and analysis, among other duties. Responsibilities:• Play a key role in maintaining and enhancing financial data integrity, including the general ledger• Develop and implement robust financial processes and controls• Ensure transactions align with financial policies, procedures, and generally accepted accounting principles• Perform financial administration duties needed to support the appropriate Committee• Aid in meeting both external and internal audit requirements• Act as a finance business partner, improving the impact and understanding of financial reporting on business performance• Conduct detailed variance analysis and member spending analysis• Assist in the preparation of forecasts and the annual budget• Review and approve vendor payments• Document business processes and accounting policies to strengthen internal controls• Propose recommendations for process improvements to enhance the efficiency and effectiveness of daily activities• Work collaboratively and provide support to the Assistant Controller for all departments, if necessary• Perform ad-hoc analysis as required to support business initiatives across the organization.