33 results for Administrative Coordinator in Mississauga, ON

Administrative Coordinator We are offering an exciting opportunity for an Administrative Coordinator in Concord, Ontario. This role falls within the manufacturing industry, where you will be tasked with a variety of administrative and support responsibilities. You will be a part of a team that values effective communication and a commitment to providing excellent service. Responsibilities:• Answer inbound calls promptly and direct them to the appropriate department or staff member• Manage and respond to various emails, ensuring they are forwarded to the appropriate department or staff member when necessary• Welcome visitors and ensure they are assisted appropriately by you or the relevant staff member• Oversee the ordering and inventory of office supplies necessary for the smooth running of the office• Organize paperwork and records, respond as needed, and ensure they are filed correctly• Maintain confidentiality and proper storage of sensitive records such as employee information and customer records• Collaborate with accounting personnel to support various accounting functions like invoicing, AP, AR, ensuring these tasks are completed accurately and on schedule• Provide support to the President, Partners, Management, Sales Staff, and other staff as required• Assist in the administration and record keeping for all samples• Support digital marketing efforts with the marketing team as required• Aid in the purchasing of materials as needed• Deliver excellent customer service to all customers at all times• Understand and represent the brand professionally at all times• Work closely with the team to deliver on all client commitments.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the securities industry in Burlington, Ontario. This position involves providing support in a dynamic and fast-paced environment, ensuring the smooth running of daily operations. Responsibilities: • Processing account applications and setting up banking details• Providing support in conducting securities practices and trades• Assisting in meetings and calendar management• Maintaining an efficient data entry system and checking for accuracy• Providing customer service, including answering inbound and outbound calls and email correspondence• Utilizing Microsoft Office Suite, specifically Excel, for spreadsheet creation and management• Offering support to advisors and other assistants as needed• Utilizing Microsoft Outlook for scheduling appointments• Ensuring professionalism in all aspects of work.

Administrative Assistant We are in search of an Administrative Assistant to join our team located in Toronto, Ontario. This role centers around ensuring the efficient and smooth operation of shipment processing and procurement, as well as providing general administrative support across various departments. Responsibilities: • Assist in preparing, reviewing, and managing shipping documents such as bills of lading, packing lists, freight invoices, and purchase orders, ensuring accuracy and timeliness. • Handle the main phone line, professionally directing calls to the appropriate staff and providing information to callers. • Provide administrative support, including filing, data retrieval, data entry, and maintaining office equipment and supplies. • Deliver exceptional customer service, directing and assisting with customer inquiries and concerns related to orders and shipments. • Assist with various projects, including transcribing, editing, and formatting operation manuals, as well as distributing design drawings to necessary departments. • Handle confidential and time-sensitive materials with discretion, adhering to organizational policies and procedures. • Collaborate with the logistics team to ensure smooth shipment processes. • Support with coordinating procurement and customer shipments with vendors and carriers. • Assist with writing, editing, and distributing emails, memos, letters, faxes, and forms. • Assist other staff members as needed.

Executive Assistant, Office Services and Human Resources Co We are seeking an experienced Executive Assistant with a background in Office Services and Human Resources coordination to support senior executives and help manage day-to-day office operations. This hybrid role will involve providing executive assistance, managing office services, and supporting HR activities in a fast-paced environment.Key Responsibilities:Executive Assistance:<ul><li>Provide confidential administrative support to senior executives, ensuring high levels of urgency and accuracy.</li><li>Coordinate schedules, meetings (remote and in-person), and travel arrangements for executives.</li><li>Prepare expense reports and handle additional reporting needs.</li><li>Plan and coordinate Board of Directors and strategic meetings, including agendas and materials.</li></ul>Reception/Office Services:<ul><li>Serve as the first point of contact for guests and maintain front desk procedures.</li><li>Manage office supplies, mail distribution, and oversee building maintenance in coordination with the landlord.</li><li>Handle office events and executive meeting logistics, ensuring resources are available and meetings run smoothly.</li><li>Maintain the cleanliness of the boardrooms and manage meeting room schedules.</li><li>Process invoices related to office services and work with the Finance department.</li><li>Assist with the management of corporate travel partner processes and reporting.</li></ul>Human Resources Coordination:<ul><li>Update organizational charts and HR reports regularly.</li><li>Maintain the Learning & Development system and employee portal.</li><li>Support onboarding and offboarding processes and assist with background checks and reference verifications.</li><li>Participate in company social committee activities.</li><li>Support HR communications and assist with general administrative tasks as needed.</li></ul>

Office Manager We are seeking to fill the role of an Office Manager with one of our clients in the Concord area. The selected candidate will be responsible for managing office tasks and specifically the administrative accounting work. They will also ensure organizational efficiency and maintain communication with clients. This opportunity offers an exciting and dynamic work environment where you will be able to develop your skills and grow your career. Responsibilities:· Data entry into the collections software· Posting of cash receipts / following up with customers on past due invoices· A basic knowledge of QuickBooks and general accounting principals· Assistance with month-end closing procedures – sending out client account statements· Regular use of Microsoft Office, specifically Excel, Outlook, and Word.· Basic HR/Payroll experience would be a benefit, but not a necessity· Strong organizational skills and attention to detail are key

Front Desk Coordinator We are offering a Front Desk Coordinator role. As a Front Desk Coordinator, your focus will be on processing and verifying documents, data entry, and general administrative tasks. This position is within the industry and offers a long term contract employment opportunity. Responsibilities: • Accurate entry of data into our proprietary database • Verification and checking of various documents • Inputting and managing data in Microsoft Excel • Formatting and adjusting documents as needed • Handling and executing general administrative duties as they arise.

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in Burlington, Ontario. The successful candidate will provide comprehensive support to our senior executives, demonstrating exceptional organizational, communication and problem-solving skills in a dynamic corporate environment. Responsibilities: • Coordinate and schedule complex calendars, appointments, and events • Manage email correspondence and prioritize responses on behalf of executives • Handle expense reports and reconciliation adhering to company protocols • Prepare quality presentations, reports, and documents for meetings • Distribute accurate meeting minutes when required • Set up meeting rooms and coordinate virtual meetings with a global team • Arrange offsite meetings, including logistics, catering, and materials • Serve as the primary administrative resource for the office, supporting executives and staff • Handle incoming and outgoing mail and postage needs • Coordinate domestic and international travel, including flights, accommodations, and itineraries • Ensure smooth operation of office functions, assisting with ad hoc projects as needed.

Bilingual Learning Coordinator We are offering a long-term contract employment opportunity for a Bilingual Lingual Coordinator role based in Mississauga, Ontario. This is a remote position, and the ideal candidate must be fluent in French and English. In this role, you will play a key part in facilitating training activities, managing administrative tasks, and coordinating with teams across various locations and functions. Responsibilities:<ul><li>Facilitate training activities in collaboration with the project team and work stream leaders.</li><li>Utilize proficiency in Microsoft applications such as Excel, PowerPoint, Word for managing administrative tasks including scheduling sessions and coordinating meetings.</li><li>Handle a large number of tasks effectively, including organizing meetings, communicating with stakeholders, and reporting.</li><li>Prepare reports based on data and feedback collected from training sessions for the project team and work stream leaders.</li><li>Monitor completion rates and deliver weekly reports to leaders using query tools.</li><li>Address technical issues during Virtual Instructor-Led Training (VILT) sessions and record meeting minutes.</li><li>Manage documentations, save files to SharePoint repository, and ensure proper storage of training plans.</li><li>Exhibit strong multitasking skills and manage multiple priorities effectively.</li><li>Respond to learning feedback, manage incoming requests, and handle communication.</li><li>Adapt quickly to changing environments with tight timelines and shifting priorities.</li></ul>

[Property Admin Assistant We are offering an exciting opportunity in the property administration sector in Scarborough, Ontario. We are in search of a Property Admin Assistant who will be an integral part of our team, carrying out various administrative duties efficiently while maintaining high-quality customer service. Responsibilities:· Assist the Property Manager with preparation and tracking of annual budget (TMI forecast versus actual) and obtaining any necessary supporting documents and reports· Provide administrative support to the office/ department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties· Assist in preparing scheduled reports and coordinating flow of information within the company· Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards· Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards· Responsible for ordering the necessary supplies,· Assist the Property Manager in collecting and entering monthly rents and tenant sales· Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.· Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,· Provide administrative support to the Property Manager.· Maintain and update tenant lists/files and other files (TMI binders) as necessary.· Prepare correspondence as necessary i.e. formulate and distribute tenant letters.· Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.· Maintain accounting/invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices/credits

Health Services Coordinator We are seeking a dedicated Health Services Coordinator to join our team in North York, Ontario. In this role, you will primarily deal with travel insurance claims, ensuring smooth facilitation of cases from start to finish. This role offers a long term contract employment opportunity. Responsibilities • Efficiently handle incoming calls and faxes, providing prompt and courteous service to all clients. • Input client information into our system, ensuring accuracy and completeness of data. • Coordinate the entire process of client cases, from the opening to the closure. • Provide assistance to international students navigating emergency room visits and other healthcare services. • Use your knowledge of medical terminology and administrative skills to effectively perform your duties. • Exhibit excellent communication and interpersonal skills, displaying empathy when dealing with clients. • Prioritize client service, ensuring all interactions are handled professionally and efficiently. • Maintain thorough documentation of all client interactions and case details. • Utilize various computer programs and CRM tools in your daily tasks, including Allscripts, Cerner Technologies, and EHR SYSTEM. • Perform billing functions and authorizations as necessary, adhering to all relevant guidelines and procedures.

Bookkeeper/Office Manager Bookkeeper/Office Manager Contract Opportunity – Join a Dynamic Growth-Oriented Team! Robert Half is partnering with a downtown Toronto professional services firm to hire a detail-oriented and proactive Bookkeeper/Office Manager for a 6-month contract (with potential to extend longer). Reporting to the firm’s Founding Partners, you will oversee key administrative, financial, and operational functions, ensuring smooth daily office operations and compliance. If you have 5-10+ years of previous Bookkeeping and Office Management experience, then we want to hear from you! Key Responsibilities:<ul><li>Manage office operations, workflow, facilities, and administrative processes</li><li>Support payroll and accounts payable functions with accuracy and compliance</li><li>Oversee vendor relationships and expense management</li><li>Maintain file management systems in adherence to legal standards</li><li>Assist with financial reporting in collaboration with external accountants</li><li>Implement and enforce office policies and procedures</li><li>Provide general administrative support to partners, lawyers, and staff</li></ul>

Assistant Controller We are in search of an Assistant Controller to add to our Client's team based in Kitchener, Ontario. In this role, you will be critical to the daily operations of their accounting functions, including Payroll, Project Administration, Accounts Receivable, and Accounts Payable. This role offers an exciting opportunity for individuals with a keen ability to support their team and manage critical tasks with precision. If you consider yourself a team player who has a "Can-Do" Attitude - keep reading. Primary Responsibilities<ul><li>Provide back-up and vacation cover for all Accounting Department staff - Payroll, Project Admin, A/R and A/P</li><li>Oversee Payroll Statutory requirements, reporting and filings (WSIB, EHT, CLAC remittances, garnishments)</li><li>Ensure that all taxes (Corporate, HST) and other government reporting are filed in a timely manner</li><li>Ability to monitor and manage customer invoicing, cash receipts and change order administration</li><li>Assist with month-end and year-end including preparing and processing journal entries, accruals and reconciliations between sub-ledgers and general ledger</li><li>Manage the maintenance of and the reporting on Fixed Assets and company-owned Material/Inventory</li><li>Monitor daily banking activities and perform bank reconciliations</li><li>Assist external IT service provider and coordinate interactions with them and all other employees</li><li>Manage all aspects of bookkeeping for 2 separate Building Companies</li><li>Co-ordinate and interact with external auditors, banks and other third parties</li><li>Ability to monitor and manage vendor invoice entry, monthly vendor payments and company credit card process</li><li>Any other accounting or finance related tasks as required to meet company objectives</li></ul>

Human Resources Manager We are seeking a proactive and strategic HR Manager to join our team within the construction and manufacturing industry. This role requires a dynamic professional who is equally comfortable handling day-to-day HR operations and developing long-term strategic initiatives. The successful candidate will bring critical thinking and thought leadership, along with a willingness to take a hands-on approach in managing HR functions.This position is ideal for an experienced HR professional with 7-10 years of experience in a unionized environment, who excels in compliance, employee relations, process improvement, and automation. The role also includes oversight of health and safety programs and will be instrumental in modernizing HR systems and processes. Key Responsibilities HR Operations & Compliance<ul><li>Oversee the full spectrum of HR functions, including onboarding, exit interviews, investigations, and labour relations.</li><li>Ensure adherence to Canadian employment laws, collective agreements, and industry-specific regulations.</li><li>Provide expert guidance on employee relations, performance management, workplace investigations, and disciplinary actions.</li></ul>Strategic HR Leadership & Process Optimization<ul><li>Develop and implement a five-year HR strategy, aligning HR objectives with business growth.</li><li>Identify opportunities to streamline and automate HR processes, enhancing efficiency and effectiveness.</li><li>Lead and support the implementation of HRIS and payroll systems.</li><li>Foster a culture of employee engagement and continuous improvement.</li></ul>Health & Safety & Travel<ul><li>Oversee health and safety programs, ensuring full compliance with occupational health standards and regulations.</li><li>Partner with operations teams to enhance safety policies, training initiatives, and risk mitigation strategies.</li></ul>

Payroll and Shared Services Coordinator Responsibilities: Payroll: • Accurate and timely processing of bi-weekly and semi-monthly payroll for hourly employees across North America, as well as off cycles as necessary, while ensuring compliance with state tax requirements. • Update and maintain the payroll system such as entering new hire information, terminations, address changes, updating tax withholdings, and pay adjustments. • Prepare payroll payout file by calculating overtime pay based on the employee’s jurisdiction for finance. • Assist with year-end reconciliation and annual preparation of W-2s. • Responsible for employee onboarding and offboarding process. • Respond to US state unemployment claims and employment verifications within the deadlines. • Serve as back up support for payroll processing, year-end reconciliation and annual preparation of 1099s for independent contractors in North America. • Shared Services Operations: • Assist with corporate licensing. • Assist with incoming background check requests for candidates and backcheck providers. • Assist with Eequipment logistics with for adjusters across North America for primarily Canadian Clients (Allstate, Co-operators, Economical, SGI, Gore, TD) and remote team members. • Update and monitor inventory tracking forms. Qualifications: • 1-2 years of hands-on experience in processing payroll from beginning to end. • PCP designation or working towards is preferred. • Completion of a post-secondary program in business administration, accounting, or similar. • Experience with using ADP, Ceridian and Paycor is preferred. • Intermediate experience using MS excel (formulas, filter, sort, formatting, vlookup) is crucial to this role. • Ability to exercise a high level of discretion with confidential information. • Flexibility to work extra hours and in office during peak periods.

Accounting Manager Accounting ManagerLocation: Remote (Mississauga-based, occasional office visits as needed)Duration – 3 months.Our client, is seeking a skilled Accounting Manager / Assistant Controller to join their team. With a focus on operational excellence, this role will provide oversight and support for key accounting functionsKey Responsibilities:<ul><li>Oversee and contribute to the accurate preparation and review of financial statements</li><li>Perform journal entry reviews, revisions, and inventory cost accounting, including weighted-average costing.</li><li>Contribute to budgets and financial reporting preparation processes while ensuring adherence to key deadlines.</li><li>Act as backup for accounts payable (AP) processes, with experience in intercompany reconciliation within AP.</li><li>Ensure compliance with SOX controls.</li><li>Utilize advanced Excel skills to build and refine reporting tools for financial data analysis.</li></ul>

Corporate Accounting Manager · Oversee all accounting tasks related to international operations, ensuring adherence to local laws and financial reporting standards.· Perform reconciliations for the general ledger, post journal entries, and manage monthly accruals.· Conduct bank reconciliations.· Analyze and reconcile balance sheet accounts.· Maintain the general ledger, including all intercompany and clearing accounts.· Prepare financial statements and assist with audits and financial assessments.· Oversee the generation and analysis of A/P and A/R reports, including invoicing, payment collections, and follow-ups to ensure prompt transactions.· Handle tax preparation and filings.· Conduct financial analysis and ad-hoc reporting.· Compile month-end reports and support leadership in closing financial periods.· Perform data entry, maintain records, and carry out other administrative tasks as needed.

Payroll & Benefits Manager This is a 6 month contract with potential to extend. We are seeking an experienced and detail-oriented Payroll & Benefits Manager to oversee payroll processing, benefits administration, and related compliance activities. The ideal candidate will bring expertise in Ceridian Dayforce, along with a proven track record in process improvement, audits, and ensuring the timely and accurate execution of payroll and benefits functions. This role requires strong analytical capabilities and exceptional organizational skills to optimize current processes, drive efficiencies, and maintain regulatory compliance. Key Responsibilities: Payroll Administration:<ul><li>Oversee end-to-end payroll processing using Ceridian Dayforce, ensuring timely and accurate disbursement of salaries, wages, and deductions.</li><li>Reconcile payroll accounts and promptly address discrepancies.</li><li>Ensure compliance with federal, state, and local regulations, including tax filings, wage laws, and reporting requirements.</li></ul>Benefits Administration:<ul><li>Manage and administer employee benefits programs, including health insurance, retirement plans, and other ancillary benefits.</li><li>Coordinate annual benefits renewal and open enrollment processes, providing clear communication and support to employees.</li><li>Act as the primary liaison with benefit vendors and brokers to address service issues and negotiate contracts.</li></ul>Audit and Compliance:<ul><li>Lead payroll and benefits audits to ensure accuracy, compliance, and risk mitigation.</li><li>Develop and maintain documentation for payroll and benefits processes to safeguard compliance with internal policies and external regulations.</li><li>Partner with HR and Finance to resolve audit findings and implement corrective measures.</li></ul>Process Improvement:<ul><li>Identify pain points and inefficiencies in payroll and benefits workflows and spearhead initiatives to streamline processes.</li><li>Recommend and execute system enhancements within Ceridian Dayforce to improve data accuracy and usability.</li><li>Utilize data analysis to identify trends and inform process optimization efforts.</li></ul>Employee Communication and Support:<ul><li>Respond to employee inquiries regarding payroll, benefits, and compliance matters with professionalism and accuracy.</li><li>Develop educational materials and guides on payroll and benefits topics for employees.</li></ul>

Accounting Manager/Supervisor We are seeking an Accounting Manager to join a well established Distribution and Service Business in Vaughan. Ontario. This role involves overseeing core accounting functions, managing payables, optimizing inventory control, and supporting financial reporting. The Accounting Manager will also work closely with our General Manager and CFO contributing to financial efficiency and operational accuracy. Responsibilities: • Oversee Accounts Payable, ensuring timely and precise processing of invoices and payments.• Supervise three-way matching of POs, invoices, and receiving records.• Draft monthly A/P aging reports and inventory tracking reports.• Conduct inventory costing, variance analysis and oversee physical inventory counts.• Rectify receiving errors and make necessary adjustments in NetSuite.• Arrange and prepare cheques, EFTs, and wire transfers for payment.• Reconcile A/P balances with vendors and resolve discrepancies.• Generate and issue Purchase Orders to suppliers considering customer demand.• Collaborate with the CFO to manage foreign exchange purchases and ensure adequate funds for orders.• Monitor and follow up on expected delivery timelines, keeping the sales team informed.• Maintain compliance with CSA and TSSA regulations when ordering equipment.• Accurately receive inventory into NetSuite.• Maintain equipment price lists, ensuring up-to-date pricing for sales quotes.• Supervise equipment inventory, shipments and brokerage, ensuring accurate invoicing and tracking of sold products.• Manage the payroll function, including calculating commissions, making related journal entries and maintaining compliance with CRA, WSIB, EHT, etc.• Review A/R aging reports and outstanding receivables, prepared by the A/R Administrator. • Perform bank reconciliations and prepare related monthly journal entries.• Draft monthly financial statements, providing insights and variance analysis to the CFO.• Oversee basic IT resources for the office, ensuring smooth day-to-day operations.

Payroll Manager Our client is a well-established construction company with a strong reputation for delivering high-quality projects across Ontario. As they continue to grow, they are looking for a skilled Payroll Manager to join their team. Job SummaryThe Payroll Manager will oversee and manage the entire payroll process for a workforce that includes both unionized and non-union employees. The ideal candidate will have strong experience handling union payroll in the construction industry and be well-versed in collective agreements, compliance, and reporting requirements. Key Responsibilities· Oversee end-to-end payroll processing for hourly and salaried employees, ensuring accuracy and compliance with labor laws, union agreements, and company policies.· Administer and manage union payroll, including calculations for union dues, benefits, and remittances.· Stay up-to-date with collective agreements and ensure payroll policies align with union regulations.· Handle payroll reporting, reconciliations, and audits to maintain compliance with provincial and federal tax laws.· Ensure timely and accurate processing of payroll-related government remittances (CPP, EI, taxes, WSIB, etc.).· Manage payroll software and systems, ensuring efficient and streamlined payroll operations.· Collaborate with HR and Finance teams to ensure proper payroll funding and benefits administration.· Address payroll-related inquiries from employees, unions, and management.· Support year-end processes, including T4s, ROEs, and other tax filings.

Bilingual Executive Assistant We are offering a contract employment opportunity for a Bilingual Executive Assistant in Toronto, Ontario. The selected candidate will be expected to provide superior administrative support, manage executive-level operations, and maintain a high degree of collaboration with the executives. This is a great opportunity exclusively through Robert Half. Apply now! Responsibilities of Bilingual Executive Assistant: • Oversee and manage executive calendars, ensuring efficient scheduling and prioritization of appointments.• Provide comprehensive administrative support, including preparation of documents and correspondence.• Act as a point of contact for various units within the organization to foster clear and detail-oriented communication between executives and departments.• Attend seminars, conferences, and events alongside team members to provide logistical and operational assistance.• Utilize technologies such as Microsoft Office Suite and SharePoint for documentation, scheduling, and information sharing.• Ensure the smooth operation of technical equipment and liaise with IT for troubleshooting when necessary.• Assist in initiatives and support the priorities of the Executives.• Represent the executives at meetings and events, providing support as required.

Sr. Executive Assistant We are offering a short term contract employment opportunity for a Sr. Executive Assistant. As a Sr. Executive Assistant, you will be the main point of contact between our leadership and the Board of Directors, facilitating communication, supporting governance activities, and ensuring the smooth operation of board meetings and related initiatives. Responsibilities: • Serve as the key liaison between board members and executive leadership, facilitating clear and timely communication • Schedule and coordinate board and committee meetings, ensuring proper logistics • Prepare and distribute agendas, meeting materials, and board packages in collaboration with executive leadership • Maintain official records of board meetings, resolutions, and governance documents • Assist in the development and implementation of board policies, bylaws, and governance best practices • Manage board member onboarding, training, and ongoing education • Track board terms, elections, and committee assignments • Work closely with leadership to ensure board alignment with the organization’s mission and goals • Provide logistical support for board events, fundraisers, and recognition programs • Assist with special projects, strategic planning initiatives, and board retreats.

Payroll Manager We are seeking a highly skilled Payroll Manager/Director to provide oversight, leadership, and troubleshooting support for our client's payroll operations across Canada. This role is responsible for ensuring compliance, accuracy, and efficiency in payroll processing while leading a team of payroll professionals. The Payroll Manager/Director will act as a strategic partner, supporting locations that manage their own payroll processes. Key Responsibilities Leadership & Oversight<ul><li>Provide leadership and direction to the Payroll team, overseeing the work of payroll professionals.</li><li>Act as the key payroll subject matter expert for locations across Canada, ensuring compliance and best practices.</li><li>Develop and maintain payroll policies, procedures, and controls to support operational efficiency.</li><li>Collaborate with clinic managers and internal stakeholders to resolve payroll challenges.</li></ul>Payroll Compliance & Troubleshooting<ul><li>Ensure compliance with federal and provincial payroll regulations across Canada.</li><li>Troubleshoot and resolve complex payroll issues, including tax discrepancies, payroll errors, and system-related challenges.</li><li>Conduct periodic payroll audits to identify and mitigate risks.</li><li>Stay current with legislative changes and update payroll policies accordingly.</li></ul>Process Optimization & Systems Management<ul><li>Continuously assess payroll processes and recommend improvements to enhance efficiency and accuracy.</li><li>Work closely with HR, Finance, and IT teams to optimize payroll workflows.</li><li>Nice to have: Familiarity with Ceridian Dayforce to support payroll system enhancements and troubleshooting.</li></ul>Training & Support<ul><li>Provide training and guidance to clinic managers on payroll policies, system use, and compliance requirements.</li><li>Support payroll analysts in handling escalations and complex payroll inquiries.</li><li>Ability to support and lead local efforts from payroll perspective in conjunction with HRIS leadership to migrate locations to new system</li></ul>

Customer Service / Order Management Are you passionate about delivering exceptional customer service and playing a key role in supporting sales operations? We are looking for a motivated and detail-oriented Customer Service/ Order Management Representative to join our clients team. In this role, you’ll interact with customers to provide and process information related to orders, inquiries, and products, all while ensuring an exceptional customer experience. If you thrive in a fast-paced environment, excel at multitasking, and have strong communication skills, we’d love to hear from you! Key Responsibilities:<ul><li>Serve as the main point of contact for customers through phone and electronic communications.</li><li>Accurately enter orders into the system and send timely order acknowledgments to customers.</li><li>Organize workflow to meet both customer and internal deadlines.</li><li>Keep customers informed about any changes to their orders and provide updates on pricing and delivery schedules.</li><li>Collaborate with various teams internally, including the Scheduler, Sales Manager, Sales Reps, Traffic Manager, and Freight Forwarder to ensure smooth order fulfillment and shipping processes.</li><li>Prepare export documentation for international shipments, including IMOs, CERS, and VGM reports.</li><li>Monitor open orders weekly and coordinate shipments with the shipping department.</li><li>Handle and resolve customer concerns or complaints, escalating them to management when necessary.</li><li>Create and maintain customer accounts, ensuring all records are accurate and up to date.</li><li>Provide general customer assistance and information, directing calls or inquiries to the appropriate department or team member as necessary.</li><li>Attend internal meetings, and participate in trade shows as needed to support sales efforts.</li></ul>

Compliance Analyst Our client is a leading financial services company based in Hamilton, Ontario. Due to exciting growth, they are adding a Compliance Analyst to the team. Reporting to the Assistant Vice President of Compliance, the Compliance Analyst will be responsible for maintaining compliance policies and procedures while ensuring the organization remains in compliance with industry standards, regulations, and laws. This position is hybrid and requires 3 days per week onsite. Key Responsibilities: <ul><li>Regulatory Compliance Assessments: Conduct assessments on processes and risks to ensure the effectiveness of mitigating controls and provide guidance on any deficiencies.</li><li>Risk-Assessment, Monitoring, and Testing: Coordinate and perform activities to ensure internal compliance policies and regulatory requirements are being met.</li><li>Identification and Escalation of Regulatory Risks: Identify regulatory risks and escalate significant compliance risks to management for prompt resolution.</li><li>Investigations and Inquiries: Investigate, review, and prepare responses to complaints, investigations, and regulatory inquiries.</li><li>Compliance Management System Administration: Support the administration of the Compliance Management System to track, and follow up with stakeholders to resolve identified gaps in controls.</li><li>Technical Process Management: Oversee technical processes, including database development and requirement validation, ensuring alignment with stakeholders’ objectives.</li><li>Policy and Procedure Development: Assist in the creation, maintenance, and implementation of compliance policies and procedures, providing recommendations for system, policy, and procedural enhancements.</li><li>Compliance Initiatives Coordination: Plan and coordinate compliance-related initiatives such as quality assurance, risk and control assessments, and third-party evaluations.</li></ul>

Controller Reporting to the Chief Executive Officer (CEO), our client is seeking a dedicated and organized Controller to join the team at a newly-acquired company. As the Controller, you will provide professional oversight over all aspects of financial operations, build and lead a team of finance specialists, oversee all aspects of financial and corporate policies, while ensuring that day-to-day financial operations are aligned with the strategic objectives and operational priorities of the organization. The Controller will ensure compliance with GAAP/ASPE, provincial, federal and other industry standards and regulatory requirements. The Controller will be the catalyst in creating an environment that boasts productivity, efficiency, growth and greater return in each and every aspect of the business. The position is located in the Mississauga/Oakville area and offers some hybrid flexibility. KEY RESPONSIBILITIES 1. Be the financial advisor to the management team to provide prudent direction for sound financial decisions. 2. Provide professional oversight to all aspects of financial operations. 3. Ensure timely issuance of financial reports with meaningful Management Discussion and Analysis for management and executive teams. 4. Lead and manage the finance department. 5. Manage trial balance, general ledger, and sub-ledgers, fixed asset schedules and related depreciation calculations. 6. Provide financial planning, analysis, reporting and related matters in collaboration with the operating team. 7. Manage month-end financial reporting process and conduct financial and performance review. 8. Prepare annual budgets and conduct financial planning and analysis in collaboration with leadership team members. 9. Liaise with auditors for all types of audits. 10. Perform administrative duties as necessary. 11. Ensure that day-to-day financial operations are aligned with the strategic objectives and operational priorities of the organization. 12. Work in tandem with the owners and corporate teams to ensure a healthy and compliant financial environment.