10 results for Administrative Assistant in Mississauga, ON

Administrative Assistant We are seeking an Administrative Assistant to join our team. This role is based in Toronto, Ontario, and offers a short term contract employment opportunity. As an Administrative Assistant, you will be supporting the team in various aspects, ensuring smooth and efficient operations. Responsibilities: • Liaise with vendors to maintain office supplies inventory, ensuring workplace needs are met. • Handle phone and email communications, ensuring timely responses to both internal and external inquiries. • Assist in managing and updating both physical and digital filing systems for seamless document retrieval and organization. • Arrange meetings, appointments, and team events while managing calendars for team members. • Prepare, proofread, and organize documents, presentations, and reports with consistent accuracy. • Provide exceptional support to team members by proactively completing assigned tasks. • Welcome visitors and clients in a warm and detail oriented manner. • Assist with various office maintenance tasks, ensuring a well-functioning and detail oriented environment. • Contribute to the improvement of administrative processes to help the team operate more efficiently.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Brampton, Ontario. In this role, you will be tasked with a variety of administrative duties in an office environment. Responsibilities: • Accurate and efficient data entry • Processing of customer orders and invoices • Regular review and follow-up of purchase orders • Engagement in both inbound and outbound calls • Providing exceptional customer service • Maintenance of electronic filing systems • Creation of labels using pre-existing templates • Monitoring and updating vendor costs as needed • Assisting with reception duties as needed • Utilizing Microsoft Office Suite and Adobe Acrobat for various tasks • Regular email correspondence with internal and external stakeholders • Scheduling appointments and managing calendars.

Administrative Assistant We are in search of an Administrative Assistant to join our team located in Toronto, Ontario. This role centers around ensuring the efficient and smooth operation of shipment processing and procurement, as well as providing general administrative support across various departments. Responsibilities: • Assist in preparing, reviewing, and managing shipping documents such as bills of lading, packing lists, freight invoices, and purchase orders, ensuring accuracy and timeliness. • Handle the main phone line, professionally directing calls to the appropriate staff and providing information to callers. • Provide administrative support, including filing, data retrieval, data entry, and maintaining office equipment and supplies. • Deliver exceptional customer service, directing and assisting with customer inquiries and concerns related to orders and shipments. • Assist with various projects, including transcribing, editing, and formatting operation manuals, as well as distributing design drawings to necessary departments. • Handle confidential and time-sensitive materials with discretion, adhering to organizational policies and procedures. • Collaborate with the logistics team to ensure smooth shipment processes. • Support with coordinating procurement and customer shipments with vendors and carriers. • Assist with writing, editing, and distributing emails, memos, letters, faxes, and forms. • Assist other staff members as needed.

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in Burlington, Ontario. The successful candidate will provide comprehensive support to our senior executives, demonstrating exceptional organizational, communication and problem-solving skills in a dynamic corporate environment. Responsibilities: • Coordinate and schedule complex calendars, appointments, and events • Manage email correspondence and prioritize responses on behalf of executives • Handle expense reports and reconciliation adhering to company protocols • Prepare quality presentations, reports, and documents for meetings • Distribute accurate meeting minutes when required • Set up meeting rooms and coordinate virtual meetings with a global team • Arrange offsite meetings, including logistics, catering, and materials • Serve as the primary administrative resource for the office, supporting executives and staff • Handle incoming and outgoing mail and postage needs • Coordinate domestic and international travel, including flights, accommodations, and itineraries • Ensure smooth operation of office functions, assisting with ad hoc projects as needed.

Bilingual Executive Assistant We are offering a contract employment opportunity for a Bilingual Executive Assistant in Toronto, Ontario. The selected candidate will be expected to provide superior administrative support, manage executive-level operations, and maintain a high degree of collaboration with the executives. This is a great opportunity exclusively through Robert Half. Apply now! Responsibilities of Bilingual Executive Assistant: • Oversee and manage executive calendars, ensuring efficient scheduling and prioritization of appointments.• Provide comprehensive administrative support, including preparation of documents and correspondence.• Act as a point of contact for various units within the organization to foster clear and detail-oriented communication between executives and departments.• Attend seminars, conferences, and events alongside team members to provide logistical and operational assistance.• Utilize technologies such as Microsoft Office Suite and SharePoint for documentation, scheduling, and information sharing.• Ensure the smooth operation of technical equipment and liaise with IT for troubleshooting when necessary.• Assist in initiatives and support the priorities of the Executives.• Represent the executives at meetings and events, providing support as required.

Sr. Executive Assistant We are offering a short term contract employment opportunity for a Sr. Executive Assistant. As a Sr. Executive Assistant, you will be the main point of contact between our leadership and the Board of Directors, facilitating communication, supporting governance activities, and ensuring the smooth operation of board meetings and related initiatives. Responsibilities: • Serve as the key liaison between board members and executive leadership, facilitating clear and timely communication • Schedule and coordinate board and committee meetings, ensuring proper logistics • Prepare and distribute agendas, meeting materials, and board packages in collaboration with executive leadership • Maintain official records of board meetings, resolutions, and governance documents • Assist in the development and implementation of board policies, bylaws, and governance best practices • Manage board member onboarding, training, and ongoing education • Track board terms, elections, and committee assignments • Work closely with leadership to ensure board alignment with the organization’s mission and goals • Provide logistical support for board events, fundraisers, and recognition programs • Assist with special projects, strategic planning initiatives, and board retreats.

Administrative Coordinator We are offering an exciting opportunity for an Administrative Coordinator in Concord, Ontario. This role falls within the manufacturing industry, where you will be tasked with a variety of administrative and support responsibilities. You will be a part of a team that values effective communication and a commitment to providing excellent service. Responsibilities:• Answer inbound calls promptly and direct them to the appropriate department or staff member• Manage and respond to various emails, ensuring they are forwarded to the appropriate department or staff member when necessary• Welcome visitors and ensure they are assisted appropriately by you or the relevant staff member• Oversee the ordering and inventory of office supplies necessary for the smooth running of the office• Organize paperwork and records, respond as needed, and ensure they are filed correctly• Maintain confidentiality and proper storage of sensitive records such as employee information and customer records• Collaborate with accounting personnel to support various accounting functions like invoicing, AP, AR, ensuring these tasks are completed accurately and on schedule• Provide support to the President, Partners, Management, Sales Staff, and other staff as required• Assist in the administration and record keeping for all samples• Support digital marketing efforts with the marketing team as required• Aid in the purchasing of materials as needed• Deliver excellent customer service to all customers at all times• Understand and represent the brand professionally at all times• Work closely with the team to deliver on all client commitments.

Assistant Controller We are in search of an Assistant Controller to add to our Client's team based in Kitchener, Ontario. In this role, you will be critical to the daily operations of their accounting functions, including Payroll, Project Administration, Accounts Receivable, and Accounts Payable. This role offers an exciting opportunity for individuals with a keen ability to support their team and manage critical tasks with precision. If you consider yourself a team player who has a "Can-Do" Attitude - keep reading. Primary Responsibilities<ul><li>Provide back-up and vacation cover for all Accounting Department staff - Payroll, Project Admin, A/R and A/P</li><li>Oversee Payroll Statutory requirements, reporting and filings (WSIB, EHT, CLAC remittances, garnishments)</li><li>Ensure that all taxes (Corporate, HST) and other government reporting are filed in a timely manner</li><li>Ability to monitor and manage customer invoicing, cash receipts and change order administration</li><li>Assist with month-end and year-end including preparing and processing journal entries, accruals and reconciliations between sub-ledgers and general ledger</li><li>Manage the maintenance of and the reporting on Fixed Assets and company-owned Material/Inventory</li><li>Monitor daily banking activities and perform bank reconciliations</li><li>Assist external IT service provider and coordinate interactions with them and all other employees</li><li>Manage all aspects of bookkeeping for 2 separate Building Companies</li><li>Co-ordinate and interact with external auditors, banks and other third parties</li><li>Ability to monitor and manage vendor invoice entry, monthly vendor payments and company credit card process</li><li>Any other accounting or finance related tasks as required to meet company objectives</li></ul>

Marketing Assistant The CompanyOur client in Brampton is searching for a Marketing Assistant to join them for a 2 month full-time contract. This opportunity requires the candidate to work onsite 5 days per week at the client's location in Brampton. The RoleThe Marketing Assistant will focus primarily on content and posting to the client's social media feeds using Hootsuite, but may also assist with flyers, brochures editing graphic design files, updates on the company website, and distribution of materials to other locations. Responsibilities<ul><li>Content creation including but not limited to, brochures, press releases, social media content, promotional advertising</li><li>Assisting in the development and delivery of promotional materials and marketing collateral</li><li>Supporting the team in maintaining and updating the website, potentially on a new platform</li><li>Interpreting data from Google Analytics and organizing it into spreadsheets for further analysis</li><li>Managing the receipt and distribution of materials through an inter-office courier system</li><li>Taking ownership of assigned tasks and providing support to marketing team members</li></ul>

Compliance Analyst Our client is a leading financial services company based in Hamilton, Ontario. Due to exciting growth, they are adding a Compliance Analyst to the team. Reporting to the Assistant Vice President of Compliance, the Compliance Analyst will be responsible for maintaining compliance policies and procedures while ensuring the organization remains in compliance with industry standards, regulations, and laws. This position is hybrid and requires 3 days per week onsite. Key Responsibilities: <ul><li>Regulatory Compliance Assessments: Conduct assessments on processes and risks to ensure the effectiveness of mitigating controls and provide guidance on any deficiencies.</li><li>Risk-Assessment, Monitoring, and Testing: Coordinate and perform activities to ensure internal compliance policies and regulatory requirements are being met.</li><li>Identification and Escalation of Regulatory Risks: Identify regulatory risks and escalate significant compliance risks to management for prompt resolution.</li><li>Investigations and Inquiries: Investigate, review, and prepare responses to complaints, investigations, and regulatory inquiries.</li><li>Compliance Management System Administration: Support the administration of the Compliance Management System to track, and follow up with stakeholders to resolve identified gaps in controls.</li><li>Technical Process Management: Oversee technical processes, including database development and requirement validation, ensuring alignment with stakeholders’ objectives.</li><li>Policy and Procedure Development: Assist in the creation, maintenance, and implementation of compliance policies and procedures, providing recommendations for system, policy, and procedural enhancements.</li><li>Compliance Initiatives Coordination: Plan and coordinate compliance-related initiatives such as quality assurance, risk and control assessments, and third-party evaluations.</li></ul>