2 results for Technical Project Manager in Kingston, ON

Administrative Assistant We are seeking an organized and detail-oriented Office Assistant for an employer in Kingston, ON to support general office administration, project and estimating tasks, and maintain Health & Safety training/equipment records. Reporting to the Office & Accounting Manager, the successful candidate will ensure efficient administrative operations and compliance. Key Responsibilities:General Office Support:<ul><li>Provide administrative support to office and field employees; respond to phone inquiries and general emails.</li><li>Maintain filing systems (both electronic and paper) for project and estimate-related documents following an 8-year retention policy.</li><li>Answer multi-line phone system, direct calls and greet customers and contractors visiting the office</li></ul>Estimating/Project Administrative Support:<ul><li>Input budget/cost codes into project management software and communicate updates to stakeholders.</li><li>Set up and maintain project files and systems (Procore, Maestro, CoreFix, OneDrive) while ensuring accurate documentation is filed.</li><li>Follow up on missing items required for invoicing (e.g., purchase orders, client approvals, time/material logs, etc.).</li></ul>Health & Safety Administrative Support:<ul><li>Track and enter Health & Safety training records, certifications, and expiry dates in the appropriate systems. Run daily and monthly reports to conduct regular compliance reviews.</li><li>Coordinate with unions to manage upcoming expired training and organize required sessions for employees.</li><li>Track fleet and equipment maintenance schedules, ensuring compliance with certificate programs.</li><li>Procure safety supplies, file documentation, and create tools/forms for efficient Health & Safety compliance management.</li></ul>

Bookkeeper We are offering an exciting opportunity for a skilled Full Charge Bookkeeper to join our team in Kingston, Ontario. In this role, you will be primarily responsible for managing financial aspects of the business and construction projects, maintaining accurate records, and handling customer inquiries. You will also work closely with other teams to ensure smooth operation of our accounting system. Responsibilities • Oversee all financial aspects of the business and construction projects, including accounts payable/receivable and payroll• Handle bookkeeping tasks such as maintaining financial records, journal entries, and general ledger maintenance• Perform job costing, tracking, and managing business and project expenses, ensuring they are accurately recorded in the accounting system• Conduct reconciliation of bank accounts and credit cards• Prepare reports for management and facilitate year-end financial closing• Manage inter-company transactions, processing invoices, payments, tracking payments, and following up on outstanding balances• Manage and process payroll and remittances, maintain employee records, and ensure compliance with employment laws and tax regulations related to payroll• Prepare and maintain weekly reports including balance sheets, accounts payable and account receivable• Perform general clerical duties such as filing, photocopying, couriering, etc.• Provide support to management for business operations, financial analysis, and special projects• Provide human resources support and maintain employee files and records• Provide project management support with contract administration and document control.