<p><strong>Position Overview</strong></p><p>We are seeking a highly organized and detail-oriented <strong>Accounts Receivable (AR)/ Accounts Payable (AP) Clerk</strong> for our client in Mississauga, Ontario for a full-time, in-office role. This dual-function position requires adept multitasking skills, accuracy in financial recordkeeping, and the ability to collaborate effectively with internal teams, customers, and vendors. The AR Lead oversees incoming payments and account reconciliation, while assisting with AP tasks such as invoice processing and vendor payment coordination. If you possess strong analytical skills and a commitment to financial accuracy, this opportunity is for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><p> </p><p><strong>Accounts Receivable (AR):</strong></p><ul><li>Record and process incoming payments to maintain accurate financial records.</li><li>Reconcile customer payments with corresponding invoices, investigating and resolving discrepancies.</li><li>Communicate with customers to address overdue accounts, arrange payment plans, and ensure timely payments.</li><li>Prepare, analyze, and report AR aging data to management, identifying overdue accounts and recommending action.</li><li>Monitor receivable balances to support company cash flow and collection objectives.</li><li>Collaborate with the sales and customer service teams to keep customer information up to date.</li><li>Use and maintain accurate records in accounting systems.</li></ul><p><strong>Accounts Payable (AP):</strong></p><ul><li>Review, verify, and process vendor invoices, ensuring accuracy with purchase orders, contracts, and approvals.</li><li>Match invoices to purchase orders and delivery receipts to confirm correct billing for goods and services.</li><li>Prepare and submit payment schedules, ensuring timely and accurate processing in alignment with company policies.</li><li>Allocate vendor expenses to the appropriate General Ledger accounts for accurate financial reporting.</li><li>Maintain timely communication with vendors to resolve invoice discrepancies and clarify payment terms.</li><li>Organize AP transaction records, keeping documentation audit-ready and accessible.</li><li>Ensure proper filing and storage of payment-related documents, including invoices and receipts.</li></ul><p><br></p>
<p>We are looking for a dedicated Accounting Clerk to join our team in Mississauga, Ontario. This role is ideal for someone who thrives in a dynamic office environment and enjoys a mix of accounting and customer service responsibilities.</p><p><br></p><p>Responsibilities:</p><ul><li>Prepare and distribute customer invoices in a timely manner.</li><li>Record incoming payments and process credit card transactions accurately.</li><li>Monitor accounts receivable aging and follow up on outstanding balances.</li><li>Maintain and update customer account information, ensuring accuracy and completeness.</li><li>Review, code, and process supplier invoices, matching them with purchase orders and receipts.</li><li>Ensure appropriate approvals are obtained prior to processing payments.</li><li>Prepare and execute payment runs, including cheque and EFT/ACH transactions.</li><li>Respond to vendor inquiries and resolve payment discrepancies promptly.</li><li>Perform vendor account reconciliations and assist with monthly bank reconciliations.</li><li>Greet visitors and handle incoming calls, emails, and in-person inquiries professionally.</li><li>Maintain a clean and organized reception area to ensure a welcoming environment.</li><li>Coordinate meeting room bookings and manage appointment schedules.</li><li>Receive, sort, and distribute mail and deliveries efficiently.</li><li>Provide support with document filing, data entry, and maintaining office records.</li><li>Assist other departments with administrative tasks as required.</li></ul><p><br></p>
<p>Robert Half is partnered with a Canadian manufacturing organization who is hiring an Accounts Payable Administrator to their team. This is a full time permanent position located in the Georgetown area. The Accounts Payable Administrator will be reporting to the Controller and will be responsible for;</p><ul><li>Monitor AP inbox, process PO and non-PO invoices</li><li>Matching invoices with purchase orders and packing slips</li><li>Accurate coding invoices, obtaining approvals, and data entry of invoices into ERP</li><li>Prepare payment runs weekly via EFT, Wires and Cheques</li><li>Process employee expense reports </li><li>Follow up with vendors and perform vendor statement reconciliations </li><li>Support the Controller with Month End Close</li></ul>
<p>Robert Half is searching for an Accounts Payable Specialist to work with our client, a growing manufacturing organization, located in the Mississauga area. As the Accounts Payable Specialist you will be responsible for full cycle accounts payable functions;</p><p><br></p><p>- Process Inventory, PO and non-PO invoices and obtain appropriate approvals </p><p>- Data entry of invoices into ERP system and ensure all supporting documentation is uploaded</p><p>- Ensure invoices are coded correctly and allocated to the correct cost centre</p><p>- Preparation of weekly payments via EFT, Wire and cheques</p><p>- Prepare employee expense reports and ensure they are recorded to the correct cost centre</p><p>- Perform credit card reconciliations and bank reconciliations </p><p>- Reconcile accounts payable Sub Ledger to the General Ledger</p><p>- Prepare month end journal entries and accruals </p><p>- Monitor cash flow and support cash flow planning</p><p>- Maintain relationships with vendors, manage vendor inquiries and correspond with vendor in a timely manner </p><p><br></p>
<p>Are you detail-oriented, organized, and passionate about maintaining financial accuracy? Our client in Cambridge, Ontario is seeking an experienced <strong>Accounts Payable Specialist</strong> to join their team. This role will be instrumental in ensuring the smooth operation of their accounts payable processes and maintaining strong vendor relationships.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manually input invoices received via AP email or mail into the accounting system with precision and accuracy.</li><li>Process and submit various payment types—including cheques, wires, and EFTs—for approval, ensuring timely entries into the system.</li><li>Ensure timely submission of payments to comply with vendor terms and conditions.</li><li>Complete month-end reporting to verify all AP entries are accurate and comprehensive.</li><li>Reconcile vendor statements to the internal accounting system, investigating and resolving any discrepancies promptly.</li><li>Maintain and update vendor records and cards to ensure information is current and accurate.</li><li>Reconcile the AP sub-ledger to the general ledger as part of routine accounting processes.</li><li>Address and follow up on inquiries or requests related to AP accounts in a professional and timely manner.</li><li>Provide support to other team members as needed and assist with ad hoc accounting or administrative tasks.</li></ul><p><br></p>
We are looking for a detail-oriented Bookkeeper to join our team on a contract basis in Waterloo, Ontario. In this role, you will manage bookkeeping tasks for multiple small companies, ensuring accurate financial records and compliance with reporting requirements. This position offers an excellent opportunity to apply your accounting expertise in a dynamic environment while working with tools such as QuickBooks and Excel.<br><br>Responsibilities:<br>• Perform bank reconciliations to ensure financial accuracy and consistency.<br>• Handle accounts payable and accounts receivable processes efficiently.<br>• Prepare and submit U.S. sales tax remittances in compliance with regulations.<br>• Generate various financial reports, including dividend reports, using Excel functions like pivot tables and VLOOKUP.<br>• Maintain general bookkeeping tasks for multiple entities using QuickBooks Desktop.<br>• Input and manage financial data with precision and attention to detail.<br>• Collaborate with the team to learn and adapt to additional duties as required.<br>• Ensure all financial records are organized and meet company standards.
<p>Are you a finance professional with a passion for numbers, strategy, and leadership? Do you thrive in dynamic environments where your expertise can drive business success? Robert Half is partnering with a growing organization to find an experienced Accounting and Finance Manager to join their team. If you're ready to take the next step in your career, we want to hear from you!</p><p><br></p><p><strong>Job Responsibilities</strong></p><p><br></p><p>As an Accounting and Finance Manager, you will oversee the financial health of the organization by managing and optimizing its accounting and financial operations. </p><p><br></p><p>Key responsibilities include:</p><p><br></p><ul><li><strong>Financial Management:</strong> Develop and oversee the organization’s financial strategies, including budgeting, forecasting, and financial planning.</li><li><strong>Accounting Oversight:</strong> Manage day-to-day accounting functions, such as accounts payable/receivable, general ledger, payroll, and financial reporting.</li><li><strong>Compliance:</strong> Ensure compliance with federal, state, and local regulations while maintaining company policies and standards.</li><li><strong>Leadership:</strong> Supervise and mentor a team of accounting and finance professionals, fostering growth and development.</li><li><strong>Strategic Contributions:</strong> Provide financial insights to key stakeholders to drive operational and strategic decision-making.</li><li><strong>Process Improvement:</strong> Identify and implement process improvements to enhance efficiency and accuracy in financial reporting and operations.</li><li><strong>Audit Coordination:</strong> Lead efforts for internal, external, and regulatory audits.</li></ul><p><br></p><p><br></p><p><br></p>
<p>Are you early in your accounting career and looking to grow your skills with a supportive and forward-thinking organization? Our client, a highly respected leader in distribution, is seeking a <strong>Junior Accountant</strong> to join their finance team at their Burlington head office. This role is an excellent opportunity for a detail-oriented individual looking to gain valuable experience, work collaboratively with diverse teams, and contribute to the success of a national leader.</p><p><br></p><p>If you're passionate about accounting, eager to refine your skills, and thrive in a dynamic environment, this role offers a solid foundation to build your career.</p><p><br></p><p><strong>What You’ll Do</strong></p><p>As a Junior Accountant, your role will focus on providing essential support to the accounting and finance team:</p><ul><li>Process and record basic month-end journal entries while collaborating with colleagues to ensure accuracy.</li><li>Assist with account reconciliations and investigate smaller discrepancies.</li><li>Work on routine allocations and cost corrections by preparing clear and precise journal entries.</li><li>Help gather supporting documents and ensure proper record-keeping in collaboration with various departments such as Accounts Payable, Accounts Receivable, and Operations.</li><li>Build foundational knowledge by supporting audit-related activities, preparing documentation under supervision, and addressing simple inquiries.</li><li>Contribute ideas for process improvement initiatives to help streamline accounting workflows as you grow in the role.</li></ul>
<p>We are seeking an experienced Accounts Receivable Specialist to join our team in Mississauga, Ontario. In this contract role, you will play a key part in managing invoicing, collections, and customer account reconciliations to support accurate and efficient AR operations across North America. The ideal candidate brings strong organizational skills, attention to detail, and a solid understanding of AR processes, ensuring timely collections and clean account management.</p><p><br></p><p>Responsibilities:</p><ul><li>Process customer invoices and manage collections for North American accounts.</li><li>Ensure accurate and timely handling of invoices, customer credits, and daily deposits.</li><li>Apply cash payments and maintain up-to-date customer account records.</li><li>Monitor customer portals for payment details, deductions, and update records as needed.</li><li>Prepare credit notes and oversee customer credit holds and releases.</li><li>Address and resolve customer inquiries regarding invoices and payment options.</li><li>Collaborate with sales and customer service teams to resolve billing discrepancies and disputes.</li><li>Monitor aging reports, follow up on overdue accounts, and maintain detailed collection activity records.</li><li>Reconcile high volumes of accounts receivable balances, including credits and deductions, ensuring accuracy.</li><li>Generate weekly and monthly aging reports with analysis to support cash flow management.</li></ul>
<p>Robert Half is partnered with a leading food manufacturing organization who is looking to hire an Accounts Receivable Specialist to their growing team. This is a full time permanent position located in the Mississauga area. Reporting to the Controller, the Accounts Receivable Specialist will be responsible for;</p><p>- Monitor and manage the accounts receivable ledger, ensuring timely and accurate processing of invoices and receipts</p><p>- Review aging reports regularly and prioritize accounts for collection efforts based on payment terms and risk</p><p>- Proactively contact customers via phone, email, and written correspondence to follow up on past-due invoices and resolve payment delays</p><p>- Maintain positive customer relationships to facilitate prompt resolution of payment issues while upholding professional communication standards</p><p>- Post payments in the ERP system and prepare bank deposits </p><p>- Investigate and resolve disputes related to deductions</p><p>- Work closely with internal teams (e.g. sales and finance departments) to address and resolve customer concerns effectively</p><p>- Perform trade spend analysis </p><p>- Prepare weekly and monthly accounts receivable reports and provide updates to management on the status of outstanding payments</p><p>- Maintain thorough and accurate records of all collection activities, communications, and payment arrangements for audit or review purposes</p><p>- Post journal entries and support the Controller with Month End close procedure </p><p>- Identify opportunities to streamline and improve the accounts receivable and collection processes</p><p><br></p><p><br></p><p><br></p>
We are looking for an experienced Accounts Receivable Specialist to join our team on a part-time, contract basis in Kitchener, Ontario. This role involves managing financial transactions, ensuring accurate account reconciliations, and maintaining clear communication with clients. If you have a strong background in accounts receivable and are skilled in payment processing and customer service, we encourage you to apply.<br><br>Responsibilities:<br>• Handle daily deposits, including processing through customer portals.<br>• Manage credit card payment transactions efficiently and accurately.<br>• Prepare and distribute monthly account statements.<br>• Reconcile accounts, apply credits, and resolve discrepancies.<br>• Utilize a customized system along with Microsoft Excel to maintain financial records.<br>• Communicate effectively with clients and internal teams to address account-related inquiries.<br>• Ensure proficiency in Microsoft Outlook for correspondence and task management.<br>• Maintain adherence to established collection processes and payment guidelines.
<p>We are looking for a detail-oriented Accounts Receivable Specialist to join our team on a long-term contract basis in Brantford, Ontario. In this role, you will play a key part in managing accounts receivable processes, ensuring accuracy, and providing exceptional support to both internal and external stakeholders. If you have a passion for precision and a strong background in finance, this opportunity offers a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and compile payment packages with a focus on accuracy and thoroughness.</p><p>• Process accounts receivable cash transactions and assist in cash application tasks.</p><p>• Address customer inquiries by providing accurate invoices and statements, ensuring timely responses.</p><p>• Balance branch cash, including credit card reports, and perform detailed reconciliations.</p><p>• Follow established manual processes and standard operating procedures (SOPs) to maintain consistency.</p><p>• Deliver general administrative support to the finance team as needed.</p><p>• Ensure all financial documentation is organized and easily accessible.</p><p>• Collaborate with team members to resolve discrepancies and improve workflow efficiency.</p><p>• Maintain effective communication with customers and internal teams through email correspondence.</p><p>• Contribute to the overall financial operations by performing additional tasks as required.</p>
<p>We are looking for a detail-oriented Payroll & Accounting Coordinator to join our team in Woodstock, Ontario. In this role, you will oversee payroll processing and accounting functions, ensuring accuracy and compliance with federal and provincial regulations. This position is ideal for someone with strong analytical skills and a commitment to delivering exceptional service.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage bi-weekly payroll for hourly and salaried employees using Ceridian Dayforce, including commissions, bonuses, and adjustments.</li><li>Maintain and update payroll, benefits, and document records in Dayforce.</li><li>Conduct payroll audits, verify Time and Attendance, and ensure compliance with statutory requirements.</li><li>Prepare, reconcile, and audit payroll reports, journal entries, and remittances.</li><li>Handle benefits administration, year-end payroll procedures, T4 verification, and employee onboarding/offboarding tasks.</li><li>Address payroll inquiries, manage garnishments, and collaborate with HR and benefit providers.</li><li>Provide training, maintain accurate records, and participate in process improvements.</li><li>Prepare payroll journal entries and accruals, reconciling accounts with the general ledger.</li><li>Review and analyze payroll reports, year-end filings, and expense submissions.</li><li>Support accounting projects, team collaboration, and reporting requirements.</li></ul>
<p>Are you a detail-oriented Payroll Specialist with a passion for ensuring seamless payroll operations? A leading Canadian manufacturing business is seeking an experienced professional to join their team. If you have expertise in Canadian payroll (Ontario), a strong grasp of union and non-union payroll processes, and an ability to handle U.S. payroll—this role is for you!</p><p><br></p><p>Key Responsibilities:</p><p>· Canadian Payroll Administration: Manage and process end-to-end Canadian payroll, ensuring compliance with provincial regulations (Ontario).</p><p>· Union and Non-Union Payroll: Administer weekly and bi-weekly payrolls for unionized and non-unionized employees.</p><p>· U.S. Payroll Experience: Handle payroll operations for U.S.-based employees, ensuring compliance with relevant federal and state regulations.</p><p>· Technology and Tools: Utilize ADP Workforce Now to process and maintain payroll records with utmost accuracy.</p><p>· Reporting & Analysis: Leverage your expertise in Microsoft Excel to conduct reporting, audits, reconciliations, and data analysis to support payroll and HR functions.</p><p>· Compliance & Records: Ensure compliance with payroll laws, tax regulations, and collective bargaining agreements while maintaining accurate employee payroll records.</p>
<p>We are looking for a Bilingual French Payroll Specialist to join our leading client. This is a full time permanent position located in the Mississauga area. As the Payroll Specialist, you will be responsible for;</p><p><br></p><ul><li>Oversee and process bi-weekly hourly and salary payroll processing for Canadian locations</li><li>Multi-province payroll processing</li><li>Processes benefit enrollments, changes, and termination for all benefit plans</li><li>guidance to employees regarding all benefit related matters.</li><li>Lead payroll Year End process; preparation of T4s</li><li>Prepare payroll reports for HR and Finance</li><li>Monitor payroll inbox and respond to employee and manager queries</li><li>Audit payroll processes to ensure data integrity</li><li>Review and recommend improvements to existing payroll procedures</li><li>Handle human resource inquiries for the Mississauga location</li><li>Support HR team with recruitment activities, onboarding and orientation and employee relations activities</li></ul><p><br></p>
