<p>We are looking for a detail-oriented Billing Analyst to join our team in Scarborough, Ontario. In this role, you will play a key part in ensuring accurate financial reporting and invoicing while contributing to the efficiency of our accounting processes. If you thrive in a collaborative environment and are eager to build your career in billing and financial analysis, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Review and compare actual costs to budgets and forecasts, updating monthly and quarterly job reports as needed.</p><p>• Assist in monthly job forecast updates, including productivity tracking and data input.</p><p>• Support the reconciliation and coding of payments within JD Edwards systems.</p><p>• Generate accurate invoices for clients and follow up to secure client approvals.</p><p>• Prepare documentation to facilitate accounts receivable and payable activities.</p><p>• Collaborate with team members to resolve discrepancies and ensure financial accuracy.</p><p>• Maintain organized records and ensure compliance with company policies.</p><p>• Contribute to process improvements within the billing and financial systems.</p><p>• Perform other duties as assigned to support the accounting team.</p>
<p>We are seeking an experienced Accounts Receivable Specialist to join our team in Mississauga, Ontario. In this contract role, you will play a key part in managing invoicing, collections, and customer account reconciliations to support accurate and efficient AR operations across North America. The ideal candidate brings strong organizational skills, attention to detail, and a solid understanding of AR processes, ensuring timely collections and clean account management.</p><p><br></p><p>Responsibilities:</p><ul><li>Process customer invoices and manage collections for North American accounts.</li><li>Ensure accurate and timely handling of invoices, customer credits, and daily deposits.</li><li>Apply cash payments and maintain up-to-date customer account records.</li><li>Monitor customer portals for payment details, deductions, and update records as needed.</li><li>Prepare credit notes and oversee customer credit holds and releases.</li><li>Address and resolve customer inquiries regarding invoices and payment options.</li><li>Collaborate with sales and customer service teams to resolve billing discrepancies and disputes.</li><li>Monitor aging reports, follow up on overdue accounts, and maintain detailed collection activity records.</li><li>Reconcile high volumes of accounts receivable balances, including credits and deductions, ensuring accuracy.</li><li>Generate weekly and monthly aging reports with analysis to support cash flow management.</li></ul>
<p>We are looking for an experienced Bilingual Collections Specialist for an on-site contract in Mississauga, Ontario. This is a great opportunity for someone fluent in English and French with business-to-business (B2B) collections experience who enjoys building relationships and resolving account issues in a professional environment. As a Bilingual Collections Specialist you’ll be responsible for managing customer accounts, following up on outstanding payments, and helping ensure cash flow remains on track. You’ll also work closely with internal departments to support smooth billing and account reconciliation processes.</p><p><br></p><p>Responsibilities:</p><ul><li>Make collection calls and send follow-ups to business customers regarding overdue invoices</li><li>Manage a high-volume portfolio of accounts, including tracking payment status and documenting communication</li><li>Research and resolve customer account issues such as short payments, missing invoices, and billing disputes</li><li>Re-send invoices, statements, and supporting documents as needed</li><li>Perform regular account reconciliations and update internal systems with payment activity</li><li>Collaborate with the sales and billing teams to ensure accurate account information</li><li>Assist in preparing reports related to collections, aging, and account status</li></ul>
<p><strong>Position Overview</strong></p><p>We are seeking a highly organized and detail-oriented <strong>Accounts Receivable (AR)/ Accounts Payable (AP) Clerk</strong> for our client in Mississauga, Ontario for a full-time, in-office role. This dual-function position requires adept multitasking skills, accuracy in financial recordkeeping, and the ability to collaborate effectively with internal teams, customers, and vendors. The AR Lead oversees incoming payments and account reconciliation, while assisting with AP tasks such as invoice processing and vendor payment coordination. If you possess strong analytical skills and a commitment to financial accuracy, this opportunity is for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><p> </p><p><strong>Accounts Receivable (AR):</strong></p><ul><li>Record and process incoming payments to maintain accurate financial records.</li><li>Reconcile customer payments with corresponding invoices, investigating and resolving discrepancies.</li><li>Communicate with customers to address overdue accounts, arrange payment plans, and ensure timely payments.</li><li>Prepare, analyze, and report AR aging data to management, identifying overdue accounts and recommending action.</li><li>Monitor receivable balances to support company cash flow and collection objectives.</li><li>Collaborate with the sales and customer service teams to keep customer information up to date.</li><li>Use and maintain accurate records in accounting systems.</li></ul><p><strong>Accounts Payable (AP):</strong></p><ul><li>Review, verify, and process vendor invoices, ensuring accuracy with purchase orders, contracts, and approvals.</li><li>Match invoices to purchase orders and delivery receipts to confirm correct billing for goods and services.</li><li>Prepare and submit payment schedules, ensuring timely and accurate processing in alignment with company policies.</li><li>Allocate vendor expenses to the appropriate General Ledger accounts for accurate financial reporting.</li><li>Maintain timely communication with vendors to resolve invoice discrepancies and clarify payment terms.</li><li>Organize AP transaction records, keeping documentation audit-ready and accessible.</li><li>Ensure proper filing and storage of payment-related documents, including invoices and receipts.</li></ul><p><br></p>
<p>Robert Half is partnered with a leading food manufacturing organization who is looking to hire an Accounts Receivable Specialist to their growing team. This is a full time permanent position located in the Mississauga area. Reporting to the Controller, the Accounts Receivable Specialist will be responsible for;</p><p>- Monitor and manage the accounts receivable ledger, ensuring timely and accurate processing of invoices and receipts</p><p>- Review aging reports regularly and prioritize accounts for collection efforts based on payment terms and risk</p><p>- Proactively contact customers via phone, email, and written correspondence to follow up on past-due invoices and resolve payment delays</p><p>- Maintain positive customer relationships to facilitate prompt resolution of payment issues while upholding professional communication standards</p><p>- Post payments in the ERP system and prepare bank deposits </p><p>- Investigate and resolve disputes related to deductions</p><p>- Work closely with internal teams (e.g. sales and finance departments) to address and resolve customer concerns effectively</p><p>- Perform trade spend analysis </p><p>- Prepare weekly and monthly accounts receivable reports and provide updates to management on the status of outstanding payments</p><p>- Maintain thorough and accurate records of all collection activities, communications, and payment arrangements for audit or review purposes</p><p>- Post journal entries and support the Controller with Month End close procedure </p><p>- Identify opportunities to streamline and improve the accounts receivable and collection processes</p><p><br></p><p><br></p><p><br></p>
<p>Robert Half is searching for an Accounts Payable Specialist to work with our client, a growing manufacturing organization, located in the Mississauga area. As the Accounts Payable Specialist you will be responsible for full cycle accounts payable functions;</p><p><br></p><p>- Process Inventory, PO and non-PO invoices and obtain appropriate approvals </p><p>- Data entry of invoices into ERP system and ensure all supporting documentation is uploaded</p><p>- Ensure invoices are coded correctly and allocated to the correct cost centre</p><p>- Preparation of weekly payments via EFT, Wire and cheques</p><p>- Prepare employee expense reports and ensure they are recorded to the correct cost centre</p><p>- Perform credit card reconciliations and bank reconciliations </p><p>- Reconcile accounts payable Sub Ledger to the General Ledger</p><p>- Prepare month end journal entries and accruals </p><p>- Monitor cash flow and support cash flow planning</p><p>- Maintain relationships with vendors, manage vendor inquiries and correspond with vendor in a timely manner </p><p><br></p>
<p>Robert Half is partnered with our client in their search for their next <strong>Project Accountant</strong>. The <strong>Project Accountant</strong> plays a critical role in ensuring the financial accuracy and performance of engineering projects from start to finish. This role partners closely with project managers and the finance team to manage budgets, monitor project costs, and support timely billing and reporting.</p><p><br></p><p>Your key responsibilities will include:</p><ul><li>Set up new projects in the accounting/project management system based on contract terms and budgets.</li><li>Work closely with project managers to track project budgets, monitor costs, and identify variances.</li><li>Prepare monthly project financial reports and review profitability, billing status, and work-in-progress (WIP).</li><li>Manage time and expense entries, ensuring proper coding and project alignment.</li><li>Generate and issue client invoices in coordination with project teams; follow up on outstanding receivables as needed.</li><li>Assist with revenue recognition in accordance with firm policies and project milestones.</li><li>Support the month-end close process, including accruals, journal entries, and reporting.</li><li>Maintain accurate documentation for audits and internal reviews.</li><li>Identify opportunities for process improvements and support the implementation of new tools or systems.</li></ul><p><br></p>
<p>We are looking for a dedicated Accounting Clerk to join our team in Mississauga, Ontario. This role is ideal for someone who thrives in a dynamic office environment and enjoys a mix of accounting and customer service responsibilities.</p><p><br></p><p>Responsibilities:</p><ul><li>Prepare and distribute customer invoices in a timely manner.</li><li>Record incoming payments and process credit card transactions accurately.</li><li>Monitor accounts receivable aging and follow up on outstanding balances.</li><li>Maintain and update customer account information, ensuring accuracy and completeness.</li><li>Review, code, and process supplier invoices, matching them with purchase orders and receipts.</li><li>Ensure appropriate approvals are obtained prior to processing payments.</li><li>Prepare and execute payment runs, including cheque and EFT/ACH transactions.</li><li>Respond to vendor inquiries and resolve payment discrepancies promptly.</li><li>Perform vendor account reconciliations and assist with monthly bank reconciliations.</li><li>Greet visitors and handle incoming calls, emails, and in-person inquiries professionally.</li><li>Maintain a clean and organized reception area to ensure a welcoming environment.</li><li>Coordinate meeting room bookings and manage appointment schedules.</li><li>Receive, sort, and distribute mail and deliveries efficiently.</li><li>Provide support with document filing, data entry, and maintaining office records.</li><li>Assist other departments with administrative tasks as required.</li></ul><p><br></p>
<p><strong>Accounts Payable Clerk: 1-Year Contract located in Toronto, Ontario!</strong></p><p><br></p><p>We are looking for a detail-oriented Accounts Payable Specialist to join our team on a long-term contract basis in Toronto, Ontario (fully on site). In this role, you will be responsible for managing accounts payable functions, including processing invoices, reconciling vendor accounts, and ensuring accurate payment processing. This position offers an opportunity to work in a fast-paced environment while contributing to the financial operations of a leading organization.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices accurately and efficiently into the accounts payable system, ensuring compliance with organizational policies.</p><p>• Reconcile vendor statements on a monthly basis to identify and resolve discrepancies.</p><p>• Respond promptly to inquiries from vendors, management, and other departments regarding accounts payable matters.</p><p>• Complete month-end accruals to support accurate financial reporting.</p><p>• Request and maintain vendor information, including setting up new vendors and updating existing records.</p><p>• Ensure timely and accurate processing of payments, including checks, electronic transfers, and other payment methods.</p><p>• Collaborate with other departments to address any issues related to accounts payable.</p><p>• Assist with bank and credit card reconciliations to ensure accurate financial records.</p><p>• Support internal audits and provide documentation as required.</p><p>• Perform other related duties as assigned to support the accounts payable team.</p>
The Finance Specialist maintains our financial records, including purchases, sales, receipts and payments, in addition to ensuring legal requirement compliance. In addition, this position supports some of the administrative needs of the office including asset and mail management. <br><br>Reporting to the Director, Integrated Services, this role requires a well-rounded individual with exceptional experience in full cycle accounting and administrative support services.<br><br>Responsibilities <br><br>• Checking and verifying source documents such as invoices, receipts, legal and event agreements.<br>• Allocating and posting financial transaction details.<br>• Reconciling and balancing all accounts.<br>• Perform regular month end tasks to close.<br>• Drawing up financial statements (trial balance, income statement, balance sheet, investments)<br>• Managing and maintaining appropriate cash flow.<br>• Tracking and maintaining inventory records.<br>• Maintaining and documenting internal control systems and procedures.<br>• Managing accounts payable and accounts receivable within multiple databases.<br>• Preparing electronic payments and bank deposits.<br>• Preparing and processing payroll, including benefits administration.<br>• Complying with relevant reporting requirements (GST/HST, QST, WSIB, EHT).<br>• Assisting with budget preparation and annual audit.<br>• Maintaining complete filing system to support records.<br>• Manage expenses and credit cards (visa statements) <br>• Courier and incoming mail (cheques, documents) <br>• Committee meeting minutes (Finance & Audit) <br>• Work with Cat-Tec, QuickBooks, JIVE (action items, troubleshooting, internet, database, and phone system)<br>• Receive and review billing notices/invoices<br>• Respond to and investigate payables/receivables inquiries<br><br><br>Requirements & Qualifications<br>• Degree/diploma in Accounting <br>• Five years’ experience working in accounts payable and receivable, general ledger, payroll and payroll reports <br>• Solid understanding of bookkeeping and accounting payable/receivable principles normally acquired through post-secondary diploma/degree in accounting<br>• Strong knowledge of generally accepted accounting principles <br>• Proven ability to calculate, post and manage accounting figures and financial records<br>• Hands-on experience with spreadsheets and MS Office, QuickBooks <br>• Strong verbal and written communication skills <br>• Customer service orientation and negotiation skills<br>• Experience in services related to payroll such as managing payroll and submitting payroll taxes <br>• Strong understanding of business and income tax worksheets and computations <br>• Experience in providing administrative support in an office environment<br>• Bilingualism (English/French) is an asset
<p>Are you a recent graduate eager to kickstart your career in accounting? Imagine working in <strong>the vibrant heart of downtown Toronto</strong>, gaining real-world experience, and contributing to a collaborative team that values growth and innovation. We're looking for a motivated and detail-oriented <strong>Accounting Clerk</strong> to join our team for a long-term contract and be part of exciting financial operations, impactful projects, and professional growth opportunities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and reconcile <strong>accounts receivable transactions</strong>, including EFTs and customer settlements.</li><li>Prepare and manage billing statements, ensuring timely collection and confirmations.</li><li>Assist with <strong>audit preparation</strong> and contribute to various ad-hoc financial initiatives.</li><li>Maintain balanced accounts and deliver <strong>accurate financial records</strong>.</li><li>Collaborate with a small team to enhance communication and ensure smooth operations.</li><li>Use tools like <strong>Microsoft Dynamics 365 and Concur</strong> to support accounting functions.</li><li>Apply <strong>intermediate Excel capabilities</strong>, including VLookups and pivot tables, to organize and analyze financial data.</li><li>Represent professionalism, empathy, and contribute positively to the community.</li></ul><p><br></p>
<p>Robert Half is partnered with a Canadian manufacturing organization who is hiring an Accounts Payable Administrator to their team. This is a full time permanent position located in the Georgetown area. The Accounts Payable Administrator will be reporting to the Controller and will be responsible for;</p><ul><li>Monitor AP inbox, process PO and non-PO invoices</li><li>Matching invoices with purchase orders and packing slips</li><li>Accurate coding invoices, obtaining approvals, and data entry of invoices into ERP</li><li>Prepare payment runs weekly via EFT, Wires and Cheques</li><li>Process employee expense reports </li><li>Follow up with vendors and perform vendor statement reconciliations </li><li>Support the Controller with Month End Close</li></ul>
We are looking for an experienced Accounts Payable Administrator to join our team in Toronto, Ontario. In this role, you will be responsible for managing the accurate and timely processing of invoices and payments, ensuring compliance with company policies, and maintaining strong vendor relationships. This is an excellent opportunity to contribute to the efficiency and integrity of our financial operations.<br><br>Responsibilities:<br>• Review and validate vendor invoices, ensuring accurate coding and proper approvals in line with company policies.<br>• Prepare and process payments through various methods, including cheques and wire transfers, adhering to payment schedules.<br>• Address vendor inquiries, resolve discrepancies, and build positive, detail-oriented relationships with suppliers.<br>• Process and audit employee expense reports to ensure compliance with organizational guidelines.<br>• Reconcile accounts payable-related accounts, including vendor statements, on a monthly basis.<br>• Maintain organized and accurate records of invoices, payments, and supporting documentation.<br>• Support month-end and year-end closing activities, including accruals and financial reporting.<br>• Identify opportunities to enhance accounts payable processes and implement improvements.<br>• Ensure adherence to relevant accounting standards, company policies, and regulatory requirements.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a long-term contract basis in Vaughan, Ontario. In this role, you will handle a variety of financial tasks, including processing invoices, reconciling accounts, and ensuring timely vendor payments. This position offers the opportunity to work in a collaborative environment while maintaining accuracy and efficiency in accounts payable operations.<br><br>Responsibilities:<br>• Code invoices and accounts accurately while reconciling and researching customer information.<br>• Process account transactions to ensure timely payments and high-quality outcomes.<br>• Investigate and resolve exceptions by reviewing correspondence and routing unresolved items to appropriate departments.<br>• Perform research and reconciliation tasks to update and maintain account records.<br>• Monitor expense reports for policy violations and flag discrepancies.<br>• Match account information, process vendor payments, and clear expenses.<br>• Sort and organize incoming mail, preparing invoices for scanning and payment processing.<br>• Scan invoices into the system and route unscanned mail to appropriate departments.<br>• Provide clerical support to the Accounts Payable department to ensure smooth operations.<br>• Maintain vendor files and address inquiries efficiently.
