3 results for Executive Assistant Board Support in Mount Waverley, Victoria

Executive Assistant | Temporary to Permanent Opportunity The CompanyA government-funded organisation focused on enhancing healthcare services, ensuring individuals receive appropriate care, in to support community well-being. The Role An Executive Assistant to the CEO plays a pivotal role in supporting the CEO's day-to-day operations, ensuring smooth management of various tasks. Key responsibilities include: <ul><li>Managing CEO's calendar: Scheduling meetings, appointments, and travel arrangements efficiently.</li><li>Travel arrangements: Coordinating domestic and international travel, accommodations, and itineraries.</li><li>Meeting agendas: Preparing agendas, taking minutes, and ensuring follow-up actions are completed.</li><li>Stakeholder communication: Handling correspondence and maintaining effective communication with key stakeholders.</li><li>Diary management: Organising and prioritizing the CEO's busy schedule.</li><li>Event coordination: Supporting with logistics for key events and conferences.</li><li>Document preparation: Drafting and reviewing reports, presentations, and other materials.</li><li>Confidentiality: Handling sensitive information with discretion.</li><li>Problem-solving: Managing unexpected challenges with quick and effective solutions.</li><li>General administrative support: Providing operational support for the CEO as needed</li></ul> This role requires exceptional organisational and communication skills. Key skills: <ul><li>Time management: effectively prioritising tasks and managing a busy calendar.</li><li>Communication: Strong written and verbal communication skills for stakeholder engagement.</li><li>Organisation: Exceptional organisational skills to manage travel, meetings, and documentation.</li><li>Problem-solving: quick thinking and adaptability to resolve unexpected issues.</li><li>Discretion & confidentiality: Handling sensitive information with professionalism and care.</li></ul> These skills are essential for providing seamless support to senior executives in a fast-paced environment. <ul><li>A dynamic and exciting role with exposure to a wide variety of stakeholders.</li><li>The benefit of a formal program of training and professional development.</li><li>The support of a talented, highly energised team of professionals</li><li>A flexible workplace where work-life balance is encouraged.</li></ul> To Apply Apply now, we are short listing for this role immediately or send your CV to <a href="mailto:[email protected]">[email protected]</a> immediately.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/YW5pdGEua3VrbHljaC44ODY2Ny4xMDY3NUByaGlhdXMuYXBsaXRyYWsuY29t.gif">

Executive Assistant The CompanyOur client is an organisation who focus on collaboration developing policy, technical and financial solutions to support and reduce exposure to climate, water and environmental threats within Australia. This role could result into a permanent position for the right candidate. This role is an Immediate Start! The Role Reporting into the Operations Manager, this position is a 50/50 split of Executive Support and Finance. The responsibilities include:<ul><li>Provide end to end executive assistance to the COO</li><li>Prepare documentation and reports</li><li>Arrange end to end travel bookings and itineraries for all staff members</li><li>Coordinate meetings and assist in the organisation of large-scale events, conferences and workshops</li><li>Work with the Finance Manager in processing all invoices, remittances, purchase orders, reconciliation of credit cards and travel</li><li>Assist with the processing of expense reimbursements, various reporting and ensure compliance with all Financial Policies and Delegations.</li><li>Manage the administration and finance email inboxes and database management</li></ul> To Be Successful<ul><li>Demonstrated experience providing executive assistance</li><li>Experience within Administration and Finance within previous roles</li><li>Strong project managing and organisation skills</li><li>Systems savvy</li><li>Knowledge of basic accounting principles and financial processes</li><li>Experience with Xero and MS Suite</li><li>High attention to detail </li></ul>The Role <ul><li>Flexible working arrangements</li><li>EAP access</li><li>SME Environment</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Learn more about our Melbourne recruitment services: <a href="http://www.roberthalf.com.au/recruitment-agency-melbourne">http://www.roberthalf.com.au/recruitment-agency-melbourne</a>Job Reference No: 06810-0013169114CSBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/Y2hlbHNlYS5zcGFub3MuODIzNDEuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">

Administration Assistant The CompanyOur client is a key player in the health sector who is looking for a strong Administration Assistant for a minimum of 6 months. This opportunity will be within a project landscape so flexibility and drive towards deliverables are key! Please note this position is completely on site.Immediate Start The RoleThis role will have a range of duties, responsibilities including:<ul><li>Ensure key stakeholder relationships are positively fostered, and all client enquires are actioned appropriately and efficiently</li><li>General administration and project support</li><li>Assist in providing adequate and effective communication to key stakeholders and liaise with internal departments</li><li>Capture and facilitate electronic and other result delivery formats as required, retriggering results to clinicians where appropriate</li><li>Database management</li><li>Answer telephone and email enquiries</li><li>General clerical and data entry duties such as filing and report distribution</li></ul> Your ProfileYou will have experience in administrationYou will have experience using Microsoft Suite You will have the ability to work autonomously and manage time effectivelyYou will have exceptional attention to detail Apply TodayPlease send your resume by clicking on the apply button.Learn more about our Melbourne recruitment services: <a href="http://www.roberthalf.com.au/recruitment-agency-melbourne">http://www.roberthalf.com.au/recruitment-agency-melbourne</a>Job Reference No: 06810-0013167385CSBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/Y2hlbHNlYS5zcGFub3MuMjg5MDkuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">