6 results for Senior Executive Assistant in Melbourne Cbd Victoria
Executive Assistant to the CEO<p><strong><span style="text-decoration: underline;">The Company</span></strong></p><p>This organisation is a non-for-profit organisation located within Melbourne CBD. The company offers an opportunity where you can utilise your knowledge and capabilities to bring value to the entire c suite and executive team!</p><p> </p><p><strong><span style="text-decoration: underline;">The Role </span></strong></p><p>This role is report to the CEO and further supporting an internal stakeholder within the business, duties will include:</p><ul><li>Diary, email, and travel management</li><li>Organising and scheduling meetings</li><li>Assisting with agendas and minutes</li><li>Helping with the organisation of work functions and events</li><li>Writing internal communications</li><li>Reporting and presentation drafting</li><li>Accommodating the general needs of the senior leadership team</li><li>General administration and board support</li></ul><p> </p><p><strong><span style="text-decoration: underline;">About You </span></strong></p><p>To be successful you will:</p><ul><li>Be <strong>immediately available</strong> for work</li><li>Have previous experience supporting internal stakeholders</li><li>Have a high attention to detail and ability to work in a fast-paced environment.</li><li>Have strong organisational skills<br /><br /></li></ul><p><strong><span style="text-decoration: underline;">Apply Today</span></strong></p><p>Please send your resume by clicking on the apply button or for further information, contact our <strong>Melbourne</strong> office on 03 9691 3631.</p><p>Learn more about our Melbourne recruitment services: <a href="http://www.roberthalf.com.au/recruitment-agency-melbourne">http://www.roberthalf.com.au/recruitment-agency-melbourne</a></p><p><strong>Job Reference No: </strong>06810-0013160682CS</p><p><em>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.</em></p><img src="https://counter.adcourier.com/Y2hlbHNlYS5zcGFub3MuMDUwOTYuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">Executive Assistant / Board Support<p><strong><span style="text-decoration: underline;">The Company</span></strong></p><p>Join a leading provider of science and engineering solutions for complex water and environmental related challenges.</p><p> </p><p><strong><span style="text-decoration: underline;">The Role</span></strong></p><p>Our client is looking for a highly organised and proactive Executive Assistant to the Chairman, offering Board and Chair support. This is a Temp to Perm role with an immediate start, offering a full handover.</p><ul><li>Ensure the Chair's day runs smoothly through diary & email management.</li><li>Take Board minutes, set up agendas, schedule meetings, and handle all travel for the Chair & the Board.</li><li>Support Chair with Board projects, including drafting documentation, Board Committee agenda, minutes, drafting of Board papers.</li><li>Assisting with the management of Shre documentation.</li><li>AGM documentation preparation, minutes, and event management.</li><li>Drafting proposals, managing multiple projects and enhancing client relationships.</li></ul><p> </p><p><strong><span style="text-decoration: underline;">Your Profile</span></strong></p><ul><li>You will have previous experience working with the Board of a private company</li><li>You will have previous experience working with and supporting the Chair</li><li>5+ years supporting C-suite executives</li><li>Board governance experience would be a huge advantage</li><li>Assisting with company secretary duties</li><li>Excellent communication skills, and a great sense of humour!</li><li>Be discreet and have confidentiality as your top priority in this role.</li></ul><p> </p><p><strong><span style="text-decoration: underline;">Apply Today</span></strong></p><p>Please send your resume by clicking on the apply button. For further information feel free to reach out to Hollie on (03) 9239 8116</p><p> </p><p>Job reference: <strong><em>06830-0013166331</em></strong></p><p><em>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.</em></p><img src="https://counter.adcourier.com/aG9sbGllLnRob21zb24uNjU4NDcuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">Admin Assistant<ul><li>Daily docket entry, review, and reconciliation; clearing aged dockets.</li><li>Generating invoice runs</li><li>Emailing entering supplier invoices into the data system</li><li>Investigating client/contractor queries and resolving disputes, along with completing supplementary docket entry</li><li>Receiving and directing phone calls and visitors,</li><li>Providing support to managers and employees,</li><li>Reconciling supplier invoices, preparing monthly claims</li><li>Verifying and approving external source documents.</li><li>Inputting relevant data into Excel, intermediate excel experience is required.</li></ul><p> </p><p><strong><span style="text-decoration: underline;">Key Skills </span></strong></p><ul><li>2+ years of office administration experience</li><li>Proficient in administrative and clerical tasks</li><li>Strong communication, organisational, and time management skills</li><li>High-level organisational skills with ability to prioritise tasks in a fast-paced environment</li><li>Ability to build and maintain strong relationships with colleagues, suppliers, and customers, with a commitment to customer service and sound numeracy/computer literacy</li></ul><p> </p><p>*Parking on site - must have a car, limited public transport option*</p><p> </p><p><strong>To Apply</strong></p><p>Apply now or send your CV directly to <a href="mailto:[email protected]">[email protected]</a></p><p> </p><p><em>Robert Half Ltd is committed to equal opportunity and we value diversity at our company. We do not discriminate on the basis of categories protected under local law.</em><br /><br /></p><p><em>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.</em></p><p> </p><p> </p><img src="https://counter.adcourier.com/YW5pdGEua3VrbHljaC4yNjkxOC4xMDY3NUByaGlhdXMuYXBsaXRyYWsuY29t.gif">Financial Accountant l Healthcare l Temp<p><strong>Employment Type:</strong></p><p>3-4 months temp position with a chance to go long-term. Due to the urgency of the role, a start in the next 1-2 weeks is required.</p><p><strong>Company Overview:</strong></p><p>Our client is a well-established healthcare organisation, based on Saint Kilda Road, committed to delivering high-quality services and contributing to the community. As a recognized leader in their field, they prioritise customer-focused service, operational efficiency, and a culture of continuous improvement. They take pride in fostering a dynamic and collaborative work environment that encourages professional development and innovation. This is an exciting opportunity for a Financial Accountant where you have the opportunity to work from home one day per week.</p><p><strong>Position Overview:</strong></p><ul><li>Assist with the preparation of monthly financial reports.</li><li>Perform balance sheet reconciliations and maintain general ledger accuracy.</li><li>Processing of monthly accrual journals.</li><li>Responsibility for the accuracy of the fixed assets register.</li><li>Preparation and timely lodgement of monthly BAS statements and FBT returns.</li><li>Assisting with the preparation of the year-end statutory accounts.</li><li>Examining financial records to check for accuracy.</li><li>Respond to financial enquiries.</li><li>Work with external auditors on annual audit, ensuring all required information is provided and queries responded to in a timely manner.</li><li>Assist the Financial Controller with ad hoc tasks and projects as required.</li></ul><p><strong>Qualifications </strong></p><ul><li>Bachelor's degree in Accounting, Finance, or a related field.</li><li>CA or CPA qualified (or working towards qualification).</li><li>Excellent attention to detail to ensure accuracy in financial records and the ability to quality control own and others' work to identify errors.</li><li>You possess outstanding reconciliation skills and enjoy the task.</li><li>3+ years of experience in a similar financial accounting role.</li><li>Good Excel skills.</li><li>Ability to manage time effectively and meet deadlines.</li></ul><p> </p><p><strong>Robert Half Ltd</strong> is committed to equal opportunity, and we value diversity at our company. We do not discriminate based on categories protected under local law.</p><p>Reference Number: <strong>06810-0013163445</strong></p><p><em>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.</em></p><p> </p><p> </p><img src="https://counter.adcourier.com/ZGFuaWVsLmxpYmVydC45ODAyNS4xMDY3NUByaGlhdXMuYXBsaXRyYWsuY29t.gif">Administration Assistant<p><strong><span style="text-decoration: underline;">The Company</span></strong></p><p>Our client is a key player in the health sector who is looking for a strong Administration Assistant for a minimum of <strong>6 months</strong>. This opportunity will be within a project landscape so flexibility and drive towards deliverables are key! <strong>Please note this position is completely on site.</strong></p><p><strong>Immediate Start </strong></p><p> </p><p><strong><span style="text-decoration: underline;">The Role</span></strong></p><p>This role will have a range of duties, responsibilities including:</p><ul><li>Ensure key stakeholder relationships are positively fostered, and all client enquires are actioned appropriately and efficiently</li><li>General administration and project support</li><li>Assist in providing adequate and effective communication to key stakeholders and liaise with internal departments</li><li>Capture and facilitate electronic and other result delivery formats as required, retriggering results to clinicians where appropriate</li><li>Database management</li><li>Answer telephone and email enquiries</li><li>General clerical and data entry duties such as filing and report distribution</li></ul><p> </p><p><strong><span style="text-decoration: underline;">Your Profile</span></strong></p><p>You will have experience in administration</p><p>You will have experience using <strong>Microsoft Suite</strong> </p><p>You will have the ability to work autonomously and manage time effectively</p><p>You will have exceptional attention to detail </p><p> </p><p><strong><span style="text-decoration: underline;">Apply Today</span></strong></p><p>Please send your resume by clicking on the apply button.</p><p>Learn more about our Melbourne recruitment services: <a href="http://www.roberthalf.com.au/recruitment-agency-melbourne">http://www.roberthalf.com.au/recruitment-agency-melbourne</a></p><p><strong>Job Reference No: </strong><strong>06810-0013167385CS</strong></p><p><em>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.</em></p><img src="https://counter.adcourier.com/Y2hlbHNlYS5zcGFub3MuMjg5MDkuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">Administration Coordinator | South Eastern Suburbs<p>Your fit within the role will be dependent on your proven experience in Administration and Office Support with a range of key responsibilities which may include: </p><p> </p><ul><li>Organising internal & external meetings</li><li>Excel data entry</li><li>Attend all department related meetings and take minutes</li><li>Database management</li><li>Complete, produce & maintain reports in a timely manner</li><li>Work amongst fast paced environments and high-volume data</li><li>Coordinate communication between departments, clients, and vendors, handling inquiries and providing timely responses.</li><li>Prepare and maintain accurate records, documents, and reports for management review.</li><li>Provide general administrative support, including data entry, filing, and maintaining office systems to increase workflow efficiency.</li><li>Other ad hoc duties</li></ul><p> </p><p> </p><p><strong>About you </strong></p><p>To be successful in our positions, you will be someone who has very strong administration experience and is passionate about building relationships with others.</p><p> </p><p>You will also be an exceptional communicator on all levels, possess excellent organisational skills and have a strong work ethic which will allow you to thrive working in this fast-paced environment.</p><p> </p><p><strong>To Apply</strong></p><p>Apply now or send your CV directly to <a href="mailto:[email protected]">[email protected]</a></p><p> </p><p><strong> Job Reference - 06830-0013041085 - AK</strong></p><p><em>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.</em></p><img src="https://counter.adcourier.com/YW5pdGEua3VrbHljaC45MTI4OS4xMDY3NUByaGlhdXMuYXBsaXRyYWsuY29t.gif">