2 results for Executive Assistant in Melbourne, Victoria

Executive Assistant | Temporary to Permanent Opportunity The CompanyA government-funded organisation focused on enhancing healthcare services, ensuring individuals receive appropriate care, in to support community well-being. The Role An Executive Assistant to the CEO plays a pivotal role in supporting the CEO's day-to-day operations, ensuring smooth management of various tasks. Key responsibilities include: <ul><li>Managing CEO's calendar: Scheduling meetings, appointments, and travel arrangements efficiently.</li><li>Travel arrangements: Coordinating domestic and international travel, accommodations, and itineraries.</li><li>Meeting agendas: Preparing agendas, taking minutes, and ensuring follow-up actions are completed.</li><li>Stakeholder communication: Handling correspondence and maintaining effective communication with key stakeholders.</li><li>Diary management: Organising and prioritizing the CEO's busy schedule.</li><li>Event coordination: Supporting with logistics for key events and conferences.</li><li>Document preparation: Drafting and reviewing reports, presentations, and other materials.</li><li>Confidentiality: Handling sensitive information with discretion.</li><li>Problem-solving: Managing unexpected challenges with quick and effective solutions.</li><li>General administrative support: Providing operational support for the CEO as needed</li></ul> This role requires exceptional organisational and communication skills. Key skills: <ul><li>Time management: effectively prioritising tasks and managing a busy calendar.</li><li>Communication: Strong written and verbal communication skills for stakeholder engagement.</li><li>Organisation: Exceptional organisational skills to manage travel, meetings, and documentation.</li><li>Problem-solving: quick thinking and adaptability to resolve unexpected issues.</li><li>Discretion & confidentiality: Handling sensitive information with professionalism and care.</li></ul> These skills are essential for providing seamless support to senior executives in a fast-paced environment. <ul><li>A dynamic and exciting role with exposure to a wide variety of stakeholders.</li><li>The benefit of a formal program of training and professional development.</li><li>The support of a talented, highly energised team of professionals</li><li>A flexible workplace where work-life balance is encouraged.</li></ul> To Apply Apply now, we are short listing for this role immediately or send your CV to <a href="mailto:[email protected]">[email protected]</a> immediately.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/YW5pdGEua3VrbHljaC44ODY2Ny4xMDY3NUByaGlhdXMuYXBsaXRyYWsuY29t.gif">

Project Administration The CompanyOur client is one of the largest providers of essential services across Australia. The RoleThe Project Administrator is responsible for a wide variety of tasks within the areas of operations, project administration and office management across all business units.Some of the responsibilities will involve: <ul><li>Managing team inbox</li><li>Running reports in Excel (advanced skills needed)</li><li>Managing leave/sick request</li><li>Running daily data / information updates</li><li>Management of technician profiles</li><li>Data Entry</li></ul> Please note this is a temporary opportunity, commencing immediately for 6-12 weeks. Your ProfileTo be a successful candidate for this position, you will have the following:<ul><li>Prior experience is supporting teams</li><li>Advanced Excel skills</li><li>High attention to detail</li><li>Strong written and verbal communication skills</li><li>Ability to manage time effectively and meet deadlines</li><li>Ability to work autonomously</li></ul> Apply TodayPlease send your resume by clicking on the apply button or for further information, contact our Melbourne office on 03 9691 3663. Learn more about our Melbourne recruitment services: <a href="http://www.roberthalf.com.au/recruitment-agency-melbourne">http://www.roberthalf.com.au/recruitment-agency-melbourne</a> Job Reference No: 06810-0013188520SJBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/c3lsd2lhLmphbmtvd2ljei40ODk3MC4xMDY3NUByaGlhdXMuYXBsaXRyYWsuY29t.gif">